Capital Program Issues Advisor

Role Responsibilities

The Capital Program Issues Advisor assists the Executive Director (ED) of Capital Infrastructure Development and Implementation (CIDI) with various responsibilities related to management of the Executive Directors Office (EDO), and the three units within the branch to ensure branch/divisional activities are being carried out in a timely, coordinated and effective manner. Acting as a trusted advisor, the role ensures the Executive Director and Branch Leadership Team receive timely, accurate briefings, and advice on current and emerging issues and support.

This position requires an understanding of capital projects, project management or outdoor recreation planning issues and the relationship of capital project issues to unit, branch, divisional, departmental strategic outcomes. A strong understanding of capital project programs, communications, policy, human resource and departmental organization is required, as well as the linkages of these items to all aspects of program delivery.

Key duties and responsibilities include but are not limited to:

• Support Capital Program priorities and projects, to ensure divisional mandates and priorities are achieved.
• Lead and coordinate issues management for CIDI, ensuring timely identification, tracking, escalation, and resolution of capital project and operational issues.
• Assess and prioritize current and emerging issues and provide clear, timely briefings and advice to the Executive Director and Branch Leadership Team.
• Maintain situational awareness of capital projects in various phases of implementation through various established processes and tools.
• Coordinate inter divisional and branch/unit activities to support branch wide initiatives, priority projects, and operational alignment.
• Develop, implement, and monitor information flow protocols and reporting rhythms with Unit leadership, staff and stakeholders.
• Coordinate and oversee responses to action requests, briefing notes, correspondence, and information requests from Ministerial offices, senior leadership, and departmental partners.
• Liaise with internal and external stakeholders to support effective communication, issue resolution, and stakeholder management.
• Support branch staffing, and information management processes, ensuring alignment with corporate policies and procedures.
• Represent the Executive Director Office at operational meetings and forums, as required.
• Ensure effective records and information management practices are maintained within the branch.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Systems Thinking (Level C)
Takes a long-term view towards organization’s objectives and how to achieve them:

• Takes holistic long-term view of challenges and opportunities.
• Anticipates outcomes and potential impacts, seeks stakeholder perspectives.
• Works towards actions and plans aligned with APS values.
• Works with others to identify areas for collaboration.

Creative Problem Solving (Level B)
Focuses on continuous improvement and increasing breadth of insight:

• Asks questions to understand a problem.
• Looks for new ways to improve results and activities.
• Explores different work methods and what made projects successful, shares learning.
• Collects breadth of data and perspectives to make choices.

Drive for Results (Level B)
Works to exceed goals and partner with others to achieve objectives:

• Plans based on past experience.
• Holds self and others responsible for results.
• Partners with groups to achieve outcomes.
• Aims to exceed expectations.

Build Collaborative Environments (Level C)
Collaborates across functional areas and proactively addresses conflict:

• Encourages broad thinking on projects and works to eliminate barriers to progress.
• Facilitates communication and collaboration.
• Anticipates and reduces conflict at the outset.
• Credits others and gets talent recognized.
• Promotes collaboration and commitment.

Qualifications

Education and Experience required:

• University degree in a related field (Public administration, Business administration, Economics, Engineering, Architecture, Environment, Park or Recreation Management or Municipal Management).
• Minimum of four years’ progressive experience, preferably in public sector Capital Program related experience, issues management, executive support, or a related function.

Equivalencies will be considered.
Equivalency: Directly related education or experience considered on the basis of:

• 1 year of experience for 1 year of education; or
• 1 year of education for 1 year of experience.

Additional Requirements:

• Strong understanding of capital projects, capital infrastructure planning and project management.
• Demonstrated experience supporting senior leadership through the preparation of briefing materials, correspondence, reports, and action requests.
• Demonstrated ability to interpret and apply legislation, policies, and corporate directives to capital program and issues‑management activities.
• Proven ability to manage competing priorities, shifting deadlines, and high‑volume information flow in a fast‑paced environment.
• Advanced written and verbal communication skills, including the ability to produce concise, accurate, and executive‑level documentation.
• Demonstrated ability to analyze information from multiple sources and provide clear recommendations.

Qualifications Continued

Assets:

• Experience working in a capital program planning and delivery.
• Experience in working in a complex, fast paced capital program organization, preferably with a public owner. 
• Experience supporting parks or, recreation management programs, assets and infrastructure management, tourism, conservation, or a related field.
• Experience coordinating inter-divisional or inter-regional initiatives involving multiple stakeholders.
• Experience supporting Ministerial, ADM, or Executive Director offices.
• Experience with operational reporting tools such as dashboards, risk registers, or situational reports.
• Experience representing senior leadership at meetings or coordinating stakeholder engagement activities.
• Technology and software savviness, including Microsoft suite of tools, including Planner, Project, Teams, and OneNote, as well as SharePoint Online.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Terms of Employment:
This is a permanent, full-time opportunity located in Edmonton.

A written assessment will be conducted as part of the interview process.

This position will require final candidates to undergo a security clearance.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Application Information:

• In your application, please include a cover letter detailing your interest and role-related experience.
• In your resume include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8-hour shifts/week). We are unable to assess resumes without this information.

What We offer:

• Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Positive workplace culture and work-life balance.
• Mentorship Programs.

Resources for applicants:

• https://www.alberta.ca/apply-for-jobs-with-the-alberta-public-service.aspx.
• https://www.alberta.ca/alberta-public-service-hiring-process.aspx.
• https://alis.alberta.ca/look-for-work/.