Judicial Clerk / Senior Judicial Clerk Talent Pool - Hearing Office - Updated

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Posting Date: Mar 29, 2023

Location: Edmonton / Calgary, AB

Company: Government of Alberta

Job Information

Job Title: Judicial Clerk / Senior Judicial Clerk Talent Pool - Hearing Office - Updated 
 

Job Requisition ID: 22187
 

Ministry: Justice and Solicitor General
 

Location: Calgary and Edmonton
 

Full or Part-Time: Full Time
 

Hours of Work: 36.25 hours per week
 

Regular/Temporary:  Permanent, Temporary and / or Wage

 

Scope: Open Competition

 

Closing Date: Ongoing

 

Classification: 013JCA / 015JCA

About Us

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx
 
To learn more about what our ministry is all about, follow the link at http://justice.alberta.ca
 
The Court of Justice Operations Branch provides a wide range of resolution and court services for people involved in legal disputes. In collaboration with the courts of Alberta, Court of Justice Operations provides various programs and services including: educating and helping Albertans finding solutions for legal issues and navigating the court system, offering programs at no cost or a nominal charge, and administrative support to all courts in Alberta. To learn more about Court of Justice Operations please visit: https://www.alberta.ca/court-and-justice-services.aspx

 

This competition will be used to fill current and future vacancies for wage, temporary and permanent Judicial Clerk/Senior Judicial Clerk positions in the Provincial Hearing Offices in Calgary and Edmonton. Wages/casual/on-call positions have no guaranteed hours of work. 

Role

If you have a strong interest in the court system and are looking for a challenging and diverse career, the Provincial Hearing Office has an opportunity for you.  

 
The Hearing Office in Edmonton operates 18 hours a day, 365 days per year. In Calgary the office operates 24 hours a day, 365 days per year. Shifts are on a six days on, three days off rotational basis. The successful candidate would require availability for all shifts.  

 
As a Judicial Clerk, your responsibilities will include:
 

  • Entering data from court endorsements onto the Justice Online Information Network (JOIN) 
  • Organizing and managing administrative processes within the courtroom for both family and criminal proceedings
  • Maintaining the court record, including operation of the digital recording system; maintaining the decorum of the court.
  • Preparing release documents, summons, warrants for arrest and other court documentation
  • Accepting payments for release and explaining court documentation to the public 
  • Exercising your role as a non-presiding Justice of the Peace, by conducting administrative bail releases, explaining terms of release to offenders in custody and completing bail assignments. Providing assistance to the public and legal community
  • This position may require Justice of the Peace coverage at the Edmonton Remand Centre or Calgary Remand Centre

 
As a representative of the administration of the courts you possess:
 

  • Strong written and oral communication skills
  • Ability to excel in a fast-paced environment while maintaining a high level of client service and professionalism
  • Exceptional customer service skills
  • Sound judgment
  • Ability to multi-task in a number of settings
  • Ability to work independently and in a team environment 

Qualifications

Judicial Clerk:  High School diploma and at least six months of related experience. 
 
Senior Judicial Clerk:  High School diploma and at least two years of related experience, including 18 months of directly related experience as a Judicial Clerk and the successful completion of the departmental para-legal program.

 

Only candidates possessing Judicial Clerk experience may be considered at the higher classification level and salary. 

 

Equivalency:  Related experience or education considered on the basis of one year of experience for one year of education or one year of education for one year of experience.
 
Related experience that will be considered is as follows:

  • Experience as a Judicial or Court Clerk 
  • Experience working in a legal environment in roles such as a Paralegal, Legal Assistant or Administrative Support 
  • Experience in office administration, including using MC Office or equivalent system, correspondence, communication with clients, and / or financial reconciliation
  • Experience working in a registry or at a bank
  • Experience providing direct client support such as help desk services 
  • Experience using technology, 
    • Using cloud based conferencing technology, (WebEx, Cisco based platforms, MS 365, etc.)
    • WebEx, Zoom, etc.
       

Assets and Preferences will be considered as follows: 

  • Experience as a Judicial Clerk or Legal Assistant/Paralegal is preferred 
  • A Legal Assistant or Paralegal Certificate or Diploma is considered an asset.
  • Experience handling cash or accepting payment from clients at a registry or bank will be considered an asset. 
  • Experience using cloud-based conferencing technology will be considered an asset (for example WebEx, Cisco based platforms, Microsoft 365, etc.). 
  • Experience with Civil and Sheriff Entry System (CASES), the Justice On-Line Information Network (JOIN), or with the digital recording system (FTR) are assets.
  • Experience working for at least six months in a bilingual customer service or administrative role will be considered an asset.
     

This position requires the successful candidate to obtain a Non-Presiding Justice of the Peace appointment.  Canadian citizenship is required in order to obtain a Non-Presiding Justice of the Peace appointment. A Commissioner for Oath appointment may also be required. 
 
In your resume, please include date ranges (month and year) associated with all education and work experience. Please also indicate whether your work experience was casual, part-time (PT) or full-time (FT). Ex: Legal Assistant: January 2016 – June 2019 (FT, 5 eight-hour shifts/week).

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. 
 
The link below will assist you with understanding competencies: https://www.alberta.ca/assets/documents/psc-alberta-public-service-competency-model.pdf
 
The successful candidate will demonstrate the following competencies:

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Other Relevant Attributes: Capability for public speaking; ability to navigate high-volume, fast-paced workloads; capacity to manage tight and coinciding timelines. 

Salary

Judicial Clerk:  
$1,652.88 to $2,014.62 bi-weekly 
$22.80 to $27.79 hourly 
 

Senior Judicial Clerk:  
$1,945.60 to $2,387.83 bi-weekly 
$26.84 to $32.94 hourly 

 

Only candidates possessing Judicial Clerk experience may be considered at the higher classification level and salary. 

Notes

The Hearing Office in Edmonton operates 18 hours a day, 365 days per year. The Calgary office operates 24 hours a day, 365 days per year. Shifts are on a six days on, three days off rotational basis. Overtime is often required with little or no notice as courts may run late. 

This competition will be used to fill wage, temporary and permanent positions in the Provincial Hearing Offices in the Calgary Courts Centre and Edmonton Court House. 

This position requires extended periods of sitting and/or standing and the ability to lift files/exhibits up to 25 lbs.

Final candidates for this position will be asked to undergo security screening.  

All costs associated with the recruitment process including documentation fees and travel expenses are the candidate’s responsibility. If documentation is requested from an applicant, out-of-province applicants can obtain the documents requested from the province they reside in.

What we offer:
 

How To Apply

Click on the “Apply Now” button.  

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/navigating-online-jobs-application.aspx to learn more about creating a candidate profile and other tips for the Government of Alberta’s online application system. 
 
If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system, click here to access the main log in page where you are able to ‘Create an account’, reset your password (‘Forgot your password’) or ‘Sign In’ should you already have an account. 

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant. 

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at https://www.alberta.ca/alberta-public-service-jobs.aspx
 
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.  

Resources for applicants:

 
It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) https://www.alberta.ca/iqas-overview.aspx. Applicants are encouraged to include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Sonya Bartley-Wynter at email: Sonya.Bartley-Wynter@gov.ab.ca

If this competition is closed as per the closing date noted above, please continue to check http://www.jobs.alberta.ca for a listing of current career opportunities with the Government of Alberta.