Business Partner Specialist

Role Responsibilities

Do you have an eye for detail? Do you have strong customer service skills? Do you enjoy working in a fast-paced environment? If so, then we invite you to read further and apply!

Your responsibilities will include (but are not limited to):

• Create, update, and maintain Business Partner (BP) records in GoA’s financial system (1GX) with a high degree of accuracy and attention to detail.
• Review and validate submitted documentation to ensure completeness, legitimacy, and compliance with established accounting polices and standards.
• Conduct thorough research to confirm legal entity names, business registrations, addresses, tax information, banking details, and related documentation.
• Investigate discrepancies and determine appropriate action to maintain BP data integrity.
• Process BP set-ups, changes, and approvals in accordance with internal controls, policies, and ministry requirements.
• Verify and manage banking information, including support for EFT, ACH, and wire payment requests, ensuring all required approvals are obtained.
• Apply and manage payment blocks and BP blocks when required to mitigate risk and support accurate payment processing.
• Analyze BP relationships, including parent/subsidiary structures and permitted payee information, and update records accordingly.
• Respond to high-volume inquiries from ministries and internal stakeholders, providing guidance, information, and issue resolution in a timely and professional manner.
• Contribute to continuous improvement by supporting process reviews, special projects, participate in testing and training for team members and ministries. 

To be successful in this position you will demonstrate:

• Strong written and verbal communication and customer service skills when engaging with both internal and external stakeholders.
• Strong organizational skills with the ability to effectively manage high-volume, time-sensitive work.
• High attention to detail to ensure accurate and efficient payment processing.
• Proven ability to work independently while also contributing collaboratively within a team environment, with minimal supervision and a strong sense of accountability and professionalism.
• The ability to effectively prioritize, organize, and adapt to competing priorities and deadlines. 

Please click on this link  to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf. 

• Agility: You have the ability to anticipate, assess and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.
• Drive for Results: You know what outcomes are important and maximize resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to your team as well as external stakeholders. 
• Build Collaborative Environments: You lead and contribute to the conditions and environments that allow others to work collaboratively and productively to achieve outcomes. 
• Creative Problem Solving: You have the ability to assess options and implications in new ways to achieve outcomes and solutions.
• Systems Thinking: You consider the inter-relationships among different aspects of an approach and consider emerging trends when contributing ideas to the development of broader priorities, strategies and approaches.

Qualifications

High School Diploma with 3 years of related experience (for example, Accounts Payable, general accounting)

Applications must include a well-written cover letter and resume that indicates how your experience aligns with the scope of this position in order to be considered for this competition.

Preference will be given to candidates with the following:

• Experience in financial operations, including accounts payable, accounts receivable, or vendor management
• A general understanding of accounting principles and practices
• Experience using the Government of Alberta’s 1GX system, particularly modules related to accounts payable or vendor management
• Working knowledge of accounts payable processes and requirements
• Understanding of accounts payable procedures, controls, and compliance requirements
• Knowledge of Government of Alberta business processes and practices 

The following will be considered assets: 

• Proficiency with Microsoft Office applications (Word, Outlook, Excel, PowerPoint)
• Experience using common enterprise systems such as SharePoint, Adobe Acrobat.
• Demonstrated organizational, time-management, and prioritization abilities supported by excellent written and verbal communication skills
• Ability to follow established policies, procedures, and standardized administrative processes
• Experience delivering customer service in public-facing or internal support roles, including working in high-volume or deadline-driven environments
• Experience handling confidential or sensitive information, including document control and records management practices.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

• One (1) full-time permanent position available.
• This position reports 36.25 hours of work per week, Monday to Friday.
• This position is located at John E. Brownlee Building 10365 – 97th Street, Edmonton, AB.
• This position must be worked full-time in office. 

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.