Business Administrator

Role Responsibilities

Are you looking to grow your administrative skills and financial expertise in a dynamic environment? Join the Correctional Services Division, Community Corrections Branch, as a Business Administrator for an opportunity to challenge yourself and advance your career!

There are two positions for this role, Edmonton District and North District.

Reporting to the District Director, Community Corrections Branch, you will make a direct impact on all areas of the Community Corrections Branch. 

This is a complex role involved in a variety of sensitive matters including confidential information regarding employees, human resources, payroll, and in all areas regarding financial matters.

In this role, your responsibilities include but are not limited to:
 

•    Financial Planning and Management:
     - Prepare budget forecasts and track expenditures within the guidelines set out by Treasury and Departmental policies to provide timely, consistent and accurate budget information to meet operational requirements.
     - Advice on a broad range of administrative and financial responsibilities, such as accounts payable, monitoring and verification of expenses, completion of budget reports and forecasting financial needs.

•    Leadership and Coordination:
    - Provide direction to Management and Leadership by ensuring timely communication in coordinating calendar appointments, attending and participating in meetings, navigating work priorities, and providing input in performance evaluations for administrative support positions.
     - Perform quality assurance and ensure compliance by establishing administrative protocols and conducting audits to maintain, evaluate, and develop administrative processes, policies and practices.
    - Complete critical reviews to determine exceptions, non-compliance, errors and performs corrective action in Offender Records, and Correctional Administration (ORCA), Employee Time Management System (ETMS), Justice Online Information Network (JOIN), and the EM Solution. 
 

•    Human Resources and Payroll:
     - Act as the Payroll Administrator by being the initial contact for Pay & Benefits, Human Resource Departments, and the consultative resource for all the District. staff.
     - Contribute to the recruitment and orientation of new staff, as well as in facilitating training activities for staff development.
 

•    Misc. Administration:
     - Organize special projects, compile various statistical reports, and manage inventory of equipment and other assets.
     - Other Administrative tasks, as needed.
     - Attends and participates in Management Team Meetings with the Senior Manager and Managers, attends staff meetings within the District and co-ordinates monthly conference calls with the District Administrative staff. Travel may be involved to train staff, complete Administrative Audits and office visits.  

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

To be successful in this role and working environment, candidates must be able to demonstrate the following competencies:

•    Agility: Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.

•    Systems Thinking: Ability to consider the inter-relationships among different aspects of an approach including how they relate to other programs and areas. 

•    Creative Problem Solving: Ability to gather information from varied sources, analyze and interpret information to formulate reports and make decisions related to case planning.

•    Drive for Results: Sets and accomplishes goals and priorities in order to deliver outcomes consistent with departmental objectives and directives.

•    Building Collaborative Environment: Ability to work cooperatively and collaboratively with a variety of teams within the workplace, community and other Government ministries/agencies to meet client and ministry goals and objectives.

•    Developing Networks: Ability to interact positively, build relationships and work effectively with others.

•    Develop Self and Others: Ability to contribute to team learnings by sharing information, knowledge, and experiences. Additionally, ability to further develop strengths by volunteering for “stretch” assignments and taking on increase responsibilities. 

Qualifications

All applicants must include a cover letter. Applications without a cover letter will not be considered. In your cover letter, please give us a brief overview (approximately 300-400 words) of why you are suitable for this role.

High school diploma supplemented by a minimum of three years of related administrative experience in a fast-paced environment. 

Must be proficient with Microsoft 365 (Excel, Word,Teams).

Preference will be given to candidates with work experience in correctional services as well as intermediate to advanced working knowledge of Microsoft Office, ORCA system, JOIN, I-REQUEST, and 1GX Success Factors.

Some travel may be required therefore a valid Class 5 Driver’s License is required. 

All costs associated with the recruitment process including documentation fees and travel expenses are the candidate’s responsibility. 

Successful candidate will be required to complete pre-employment checks including criminal background check, academics and fingerprinting. 

Equivalency:

Directly related experience or education will be considered on the basis of: 
•    1 year of experience for 1 year of education; or
•    1 year of education for 1 year of experience

Assets:
•    Experience in Financial Planning and Management
•    Experience in providing coordination, direction, and support to a Leadership team (e.g. schedule management, identifying work priorities, etc.)
•    Experience in Payroll administration and consultation in HR-related matters
•    Experience in developing and maintaining administrative processes
•    Experience in Equipment and Inventory Management and Information Technology

Special Considerations: The position is advertised at the existing classification minimum recruitment standards; if it cannot be filled at the current classification, the ministry is willing to consider qualifications at a lower classification level as a temporary Underfill.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

This posting will be used to fill two permanent full-time positions. The hours of work are 36.25 per week, Monday to Friday. 

Final candidates will be required to provide a Fingerprint Based Criminal Record Check. Any associated costs will be your responsibility and you are only required to provide this check if requested. We cannot accept on-line Criminal Record Checks, from a non-Policing Agency.

Any other costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. 

Links and information on what the GoA have to offer:
•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
•    Positive workplace culture and work-life balance
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
•    Leadership and mentorship programs