Branch Coordinator

Role Responsibilities

Are you an experienced administrative leader with a passion for supporting government operations and enhancing team performance? The Ministry of Indigenous Relations is looking for a Branch Coordinator to join the Strategic Engagement and Policy Innovation (SEPI) Branch. This key role will help ensure the smooth and efficient operation of the branch’s administrative functions and support the Executive Director (ED) in coordinating the delivery of important programs and services.

As the Branch Coordinator, you will supervise a small administrative team, oversee logistics for key events, and provide high-level administrative support to the Executive Director’s office. You will play an essential role in streamlining processes, coordinating action requests, and ensuring the branch’s administrative functions run efficiently and effectively.

Key Responsibilities

• Supervise and guide the administrative team to ensure timely and accurate support to the branch’s programs and services.
• Coordinate logistics for events, workshops, and executive meetings, ensuring they meet organizational standards.
• Provide direct support to the Executive Director by managing correspondence, organizing meetings, and maintaining records.
• Oversee branch administration processes such as financial management, HR, utilizing our internal systems.  
• Track and manage Action Requests, ensuring timely responses and proper document management.
• Collaborate with internal and external stakeholders to improve administrative processes and ensure alignment with government policies.

This is a fantastic opportunity to contribute to the success of a vital branch within the Ministry of Indigenous Relations. In this role, you’ll have the chance to make a significant impact by improving administrative processes, supporting key projects, and enhancing the efficiency of the SEPI Branch.

If you're a proactive, detail-oriented professional with strong leadership and administrative skills, we encourage you to apply.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
 

• Creative Problem Solving: Looks for ways to improve the provision of administrative processes in line with existing policies and guidelines.
• Agility: Guides the administrative team to adapt to shifting priorities and tight timelines. 
• Build Collaborative Environment: Builds a collaborative environment through sharing information and identifying ways to support the administrative team to accomplish their work.

Qualifications

High school diploma and three years of directly related experience. 

Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience. 

Relevant Experience/Skills

• Administrative Support: Providing high-level administrative support in a fast-paced environment, including calendar management and document preparation.
• Correspondence Support: Track and manage correspondence to ensure timely responses were provided. 
• Information Management Systems: Using information management systems and software to support operational tasks. 
• Budget   and Financial Management: Monitoring budgets, processing expenses, and ensuring financial records are kept up to date, adhering to government protocols.

Assets

• Project Management Skills: Experience in coordinating or managing projects, ensuring timelines and objectives are met, particularly in administrative contexts.
• Records Management Knowledge: Strong understanding of best practices in records management, including adherence to information governance policies and procedures.
• Customer Service Orientation: Demonstrated commitment to service delivery, with the ability to respond to client or stakeholder needs efficiently and professionally.
• Training and Development Experience: Experience in training or mentoring staff in administrative processes or systems, with a focus on continuous improvement of administrative operations.
• Supervisory Experience: Previous experience leading or supervising a team, providing guidance, training, and support to ensure efficient administrative operations.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.  Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of Work

• 7.25 daily hours
• 36.25 weekly hours
• 8:15AM to 4:30PM (Monday to Friday)

Location

• 9920 108 Street Edmonton (Forestry Building)

Please provide a cover letter that outlines how your experience and education relates to the role.

• If a security screening is required;
• Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.