Branch Administrator

Role Responsibilities

Are you a highly organized and proactive professional with a passion for administrative excellence? Join our dynamic team as a Branch Administrator, where you will play a pivotal role in supporting two key branches — Financial Services and Policy Planning and Agency Governance (PPAG). Reporting directly to both the Executive Director of Financial Services and the PPAG Branch leader, you will be the crucial link facilitating smooth operations, effective communications, and seamless administrative support. This dual role offers a unique opportunity to engage with senior leadership and stakeholders across multiple departments while contributing to high-impact decision-making processes within a collaborative and fast-paced environment.

Key Responsibilities:

• Provide comprehensive administrative support to Financial Services and PPAG branches, managing correspondence, scheduling, and communications with internal and external stakeholders.
• Coordinate and track Action Requests, ensuring timely follow-up and accurate documentation.
• Manage HR-related tasks including staffing documentation and liaising on personnel matters.
• Administer the Executive Directors’ calendar, travel arrangements, and meeting logistics.
• Maintain records management, and assist with FOIP requests.
• Develop and update administrative procedures and support branch-wide office automation needs.
• Assist with special projects, presentations, and staff logistics as required.

Join a collaborative, high-performing team where your initiative, professionalism, and attention to detail make a real difference every day.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

This position demonstrates the following APS Competencies:

• Drive for Results - Actively sets goals and remains open to advice on reaching them.
• Develop Networks - Maintains collegial internal relationships and understands external network
• Systems Thinking - Observes and understands larger impact of role
• Agility - Understands need for change and manages own emotions

Qualifications

High school diploma and three years of related experience in office administration, office management, or systems support/coordination.
 
Equivalencies will be considered on the basis of one year of education for one year of experience, or one year of experience for one year of education.

The following experience is required:

• With Government of Alberta processes and/or applications (i.e., FOIP, 1GX, ARTS, BERNIE) or comparable business process management systems.
• Human Resources.
• Supporting executive management level positions.
• Budgeting, forecasting, and expenditure monitoring/processing.
• Calendar management
• Proficient in using a variety of office software such as MS Office (expert Word and PowerPoint, advanced Outlook, and intermediate Excel) as well as advanced SharePoint and intermediate Visio.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

Hours of Work:

• 36.25 hours per week (full time)

Location:

• 9945 108 Street NW Edmonton, Alberta, T5K 2G6

What the Government of Alberta has to offer:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship program.