Branch Administrator, Leadership and Talent Management

Role Responsibilities

Are you the kind of person who thrives on making things run smoothly, solving problems before they escalate, and helping leaders and teams stay focused on what matters most?

If you’re organized, proactive, and passionate about supporting meaningful work, we want you on our team!

Why This Role Matters
As the Executive Assistant / Branch Administrator, you’ll be at the heart of a newly established branch, supporting multi-disciplinary teams and high-impact programs. You’ll manage core business functions—like budgeting, contracts, payroll, records, and accommodations—while also coordinating high-priority meetings with senior leaders and supporting events that shape the future of leadership in the APS.

This is your opportunity to:

• Be a trusted partner to executives and program teams.
• Lead coordination efforts that keep the branch running smoothly.
• Support meaningful programs that develop public service leaders.
• Work independently while building strong relationships across government.

What You’ll Be Doing

Strategic Support & Coordination

• Keep the branch aligned with department standards and expectations.
• Manage requests, meetings, and communications with precision.
• Monitor progress on key initiatives, track deadlines, and follow up to ensure momentum is maintained across projects and priorities.
• Proactively manage operational details and system workflows that enables timely decision-making.

Records & Information Management

• Design and maintain secure, accessible databases and records systems.
• Lead onboarding and training for new and existing team members.
• Ensure information is organized, accurate, and easy to find.

Contract & Financial Administration

• Administer contracts and procurement in line with GoA policies.
• Track spending, manage cost recovery, and forecast budgets.
• Stay current on 1GX systems and support others to self-serve.

Roles and Responsibilities Cont'd

Program & Event Support

• Coordinate logistics for variety of leadership development programs.
• Book venues, prepare materials, and monitor registration activity and flag issues early to ensure smooth execution and timely follow-up.
• Ensure events run smoothly and participants feel supported.

Consultation & Relationship Building

• Act as a key contact for vendors, stakeholders, and internal clients.
• Conduct research and prepare materials to support strategic initiatives.
• Build strong relationships across the APS and beyond.

What You Bring

• A knack for organization and time management — you keep things on track.
• Clear, professional communication skills — written and verbal.
• Confidence to make decisions independently and solve problems quickly.
• A collaborative spirit and service mindset — you’re a team player.
• Comfort with digital tools and systems — especially 1GX or similar platforms.
• Discretion, integrity, and a commitment to client service.

Please click on this link to view the job description for this position.

Qualifications

Minimum recruitment standard: High school diploma and three years of related experience

Equivalency: Directly related education or experience is considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education

Role requirements:

• Must have working knowledge of GOA corporate systems (1GX, ARTS, EPS, etc.).
• Must have knowledge of government finance, including Procurement Accountability Framework.
• Must have knowledge of government organization structures.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Systems Thinking: Considers inter-relationships and emerging trends to attain goals
• Drive for Results: Actively sets goals and remains open to advice on reaching them.
• Creative Problem Solving: Is open to new ideas and breaks problems down to identify solutions.
• Build Collaborative Environments: identifies ways to support and encourage group members in accomplishing their tasks.
• Agility: Anticipates changing environmental demands and makes changes accordingly.

Notes

Location: Edmonton.

Hours of Work: 36.25 Hours per week, Monday to Friday.

This is a permanent full-time position.

This competition may be used to fill current and future vacancies at equal or lesser classification across the Government of Alberta

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.