Branch Admin & ARTS Coordinator

Role Responsibilities

Are you a driven, enthusiastic, energetic, and experienced administrative professional? Do you pride yourself on your exceptional organization, coordination, and communication skills? Are you a proactive, self managing individual with demonstrated ability to work independently while effectively prioritizing and multi tasking in a fast paced environment? The Natural Gas Strategy and Engagement Branch has opportunity for Branch Administrator & ARTS Coordinator.

Reporting to the Executive Director, the Branch Administrator & ARTS Coordinator provides administrative, operational, and ARTS coordination support to ensure the effective day to day functioning of the Branch and its leadership team.

Key responsibilities include:

• Creating, monitoring, and managing expenditure budgets, including monthly forecasts (salaries, budgets, position usage) and reconciliation of expenditures such as procurement cards, invoices, contracts, and accruals.
• Coordinating and supporting human resource processes, including FTE and position management tracking, and maintaining onboarding and offboarding processes
• Providing executive administrative support to the Executive Director and Directors, including calendar management, email coordination, and meeting support
• Coordinating, monitoring, and supporting ARTS-related tracking, reporting, and follow ups, ensuring accuracy, timeliness, and compliance with established standards
• Coordinating and/or preparing FOIP responses, action requests, and briefing materials, ensuring quality, style compliance, and adherence to timelines
• Maintaining records management systems (digital and paper) for correspondence and internal documentation
• Ordering and maintaining office supplies and managing workplace accommodations, office equipment, common areas, asset inventory, and surplus equipment
• Providing guidance to staff on administrative policies, benefits, and entitlements.

You will demonstrate strong proficiency using MS Office (expert Word and PowerPoint, advanced Outlook, intermediate Excel), advanced SharePoint and intermediate Visio skills are required. A well developed written communication skills, including strong grammar, structure, and attention to detail, are essential.  Strong proficiency in developing budget forecasts and expenditures/ invoice reviews is essential.  

If you are a highly organized, good time-management skills, adaptable professional who thrives in a collaborative, fast paced environment and enjoys supporting leadership teams through operational excellence and ARTS coordination, we encourage you to apply. 

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Drive for Results: The successful candidate will manage competing priorities, take accountability for tasks, and deliver accurate and timely administrative outcomes that support branch and organizational objectives.
• Systems Thinking: The successful candidate will understand the linkages between teams in the branch to best assign and enable work and to ensure correct cost centre coding for budget development and expense reviews.
  
  

Qualifications

Required 

• High school diploma and three years’ related experience in Office Administration.  
• Related experience or education may be considered as an equivalency on a one-for-one basis.

The following will be considered assets:

• A two‑year diploma in Office Administration or a related field is considered an asset.
• Experience supporting executive or senior leadership in a complex, high‑volume branch environment.
• Experience with financial administration, including budgeting, forecasting, and expenditure tracking.
• Proficiency with enterprise office systems, including MS Office, SharePoint, Visio, and related tools.
• Knowledge of government or public sector administrative processes and procedures is considered an asset. 

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Additional Position Details:

• Term of Employment: Permanent, Full-time position.
• Hours of Work: 7.25 hours daily / 36.25 weekly – Monday to Friday.
• Location: Petroleum Plaza Building North Tower, Edmonton.

Recruitment Process:

• Final candidates will be required to undergo an academic credentials verification.
• This competition maybe used to fill future vacancies across the Government of Alberta, at equal or lower classification and salary.
• Candidates based in Calgary are welcome to apply to be considered for future Calgary-based opportunities. 
• Successful candidates will be required to disclose any business or financial interests, including the owning of shares or financial investments in the energy sector, to comply with the Department of Energy & Minerals’ Supplementary Code of Conduct.
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.
 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca/
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.