Assistant to the Executive Director - Financial Services

Role Responsibilities

Do you thrive in a fast-paced environment and love tackling new challenges? We’re looking for an Executive Assistant who brings energy, adaptability, and a positive attitude to the table. In this role, you’ll play a key part in supporting the Financial Services Branch and ensuring smooth operations that impact the lives of Albertans every day.

Responsibilities:

• Be the go-to person for coordinating internal administrative activities.
• Provide senior-level support to the Executive Director and other leaders.
• Keep information flowing and ensure issues are resolved quickly.
• Prepare monthly financial forecasts and analyze variances using advanced Excel skills.
• Summarize financial data for meetings and assist with reviews of expenses and staffing.
• Support daily financial operations, including managing p-cards and handling ad hoc requests.

What will make you successful:

• Strong relationship-building skills and client-focused mindset.
• Ability to work independently with professionalism and discretion.
• Excellent judgment, attention to detail, and initiative.
• Knowledge of financial processes and government policies.
• Adaptability to shifting priorities and timelines.
• Advanced Excel skills and comfort with data analysis.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility: You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.
• Building Collaborative Environments: You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.
• Drive for Results: You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.
• Systems Thinking: You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process.
• Develop Networks: You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.
• Creative Problem Solving: You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Required:

• High School Diploma and three years progressively, responsible, and related experience.

Equivalencies:
Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

Assets:

• Accounting related Diploma.
• Experience processing invoices and similar financial transactions.
• Experience with Excel (pivot tables, reporting, formulas and formatting) and Adobe Pro at advanced level.
• Experience with Enterprise Resource Planning Software, (i.e.,1GX).

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

• Office will be located in Edmonton, Bowker Building.
• Hours of Work: 36.25 hours per week (permanent full time).
• Monday to Friday (8:15 am to 4:30 pm).

Other Application Information:

• A cover letter is required outlining how your education and experience aligns with this role. Your written ability will be assessed through your cover letter. Applications without a cover letter will not be considered.
• Please indicate employment duration for all roles listed on your resume e.g. Jan 2022 to Dec 2023.
• Final candidates may be required to undergo an assessment demonstrating writing and presentation skills pre or post interviews.
• This position may require final candidates to undergo a security clearance.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.