Administrative Team Lead-Child Intervention

Role Responsibilities

Bring leadership, clarity, and stability to a fast paced Child Intervention worksite by guiding the administrative operations that keep our teams moving and our programs running smoothly.

Reporting to the Worksite Manager, the Administrative Team Lead – Child Intervention oversees the day to day administrative functions of the office. This role manages a wide range of responsibilities, including supervising administrative support resources, accounts payable/receivable, procurement, budgetary monitoring and forecasting, human resources, records management, accommodations, Occupational Health and Safety, and IT support.

Children and Family Services offices within the Edmonton Region deliver a variety of Child Protection and Family Enhancement programs. Some locations operate as 24/7 facilities that provide emergency after hours services or residential care for high risk youth. As a key member of the worksite management team, the Administrative Team Lead is often the first point of contact for ensuring administrative activities are properly resourced across units and program areas, while also supporting the overall administration, safety, and personnel needs of all worksite staff.

The Worksite Manager relies on the Administrative Team Lead to interpret and implement Regional and Ministry administrative, human resource, and financial policies, serving as the primary resource for guidance in these areas. Worksite sizes across the Edmonton Region vary from roughly 30 to over 150 staff. In larger worksites, the Administrative Team Lead provides broad oversight of administrative functions while program supervisors manage day to day administrative staff activities. In smaller worksites, the Administrative Team Lead takes on more direct supervision of administrative support staff and their work.

The Administrative Team Lead is an integral part of the management team and engages with a wide variety of internal and external stakeholders. The role requires strong organizational skills and the ability to continually prioritize tasks to meet the evolving needs of the Region and Ministry.

The successful candidate must demonstrate strong leadership and the ability to turn challenging situations into opportunities. They communicate clearly with staff and stakeholders and follow the appropriate chain of command when making decisions that may impact Children and Family Services. They embrace change with a positive attitude and strengthen team effectiveness through a commitment to service excellence. The successful candidate brings people together, resolves conflict effectively, and consistently produces high quality work by setting priorities and meeting deadlines.

Please click on this link to view the job description for more information about this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

To be successful in this role you will need to demonstrate the following competencies:

• Creative Problem Solving: Ability to gather information from varied sources, analyze and interpret information to formulate reports and make decisions related to case planning.
• Agility: Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.
• Drive for Results: Demonstrates ability to gather, integrate and interpret complex information sets and accomplishes goals and priorities in order to deliver outcomes consistent with departmental objectives and directives. Excellent analytical, assessment and critical judgement skills.
• Building Collaborative Environments: Ability to work cooperatively and collaboratively with a variety of teams within the workplace, community, and other Government ministries/agencies to meet client and ministry goals and objectives.
• Developing Networks: Ability to interact positively, build relationships and work effectively with others.
• Develop Self and Others: Ability to invest in the development of long-term capability of yourself and others.

Qualifications

Required:

A High school diploma and four years of related experience.

Equivalency:

Directly related experience or education considered on the basis of: One year of experience for one year of education or one year of education for one year of experience.

Preference will be given to candidates with: 

• Strong leaderships skills and experience leading a team of administrative staff.
• Proficiency in the use of Microsoft office and M365 products.
• Familiarity with Ministry financial programs and IT systems such as 1GX and Bernie.
• Extensive knowledge in all aspects of budget, financial planning and monitoring.
• Extensive knowledge of the Child, Youth and Family Enhancement Act.
• Extensive Expenditure Officer Authority knowledge to accommodate worksite and/or client expenses
• In-depth working knowledge of the Ministry information and financial payment systems including but not limited to: CYFS, CMAS, CICIO, BERNIE, 1GX, Concur, EPS and CYIM.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work are 8:15 AM to 4:30 PM, Monday to Friday. This is a full-time position working 36.25 hours per week.

Pre-Employment Requirements:

As part of the recruitment process, you are required to complete and satisfactorily qualify on the following:

• Virtual multi-panel interview.
• Academic credential check.
• Professional reference checks.
• Criminal Record Check.
• Intervention Record Check.
• Current 5-year Commercial Driver’s Abstract.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

The successful candidate is expected to complete the Foundation Pathway to ICUF.

This competition will be used to fill various vacancies across the Edmonton region. 

Please note candidates who recently interviewed for the Administrative Team Lead within the last 6 months and were unsuccessful will not be considered on this competition.

For more information on the Government of Alberta hiring process, view this link: https://www.alberta.ca/alberta-public-service-hiring-process.aspx

Travel:
Travel will be required in the Administrative Team Lead role; therefore, final candidates for this position will be asked to provide a current 5-year Commercial Driver Abstract. Employees may also be required to use their own vehicles when government fleet vehicles are not available.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.