Administrative Coordinator

Role Responsibilities

Have you been described as a person who loves creating order from complexity, enjoys working with data, and can spot an issue in a spreadsheet before anyone else? This is the position for you!!

Edmonton’s Crown Prosecution Office is seeking a highly organized Administrative Coordinator to support the day-to-day operations of a large, fast-paced office. This role is ideal for someone who thrives on tracking details, managing multiple priorities, maintaining accurate records, and ensuring employees have the resources they need to succeed. 

Your key responsibilities will include:

• Tracking and maintaining employee leave, vacation, staffing information, timesheets, and other operational records to ensure accuracy and continuity of office operations.
• Monitoring and reconciling expenditures, invoices, expense claims, telecommunications costs, and budget information using advanced Excel spreadsheets and financial systems.
• Coordinating office supplies, vendor services, court garment orders, equipment maintenance, IT support requests, and building access requirements.
• Communicating and collaborating with employees, payroll, finance, human resources, and external service providers to support efficient administrative processes and resolve issues.

What you'll bring to the role:

• Advanced Microsoft Excel expertise, with the ability to manage complex spreadsheets, analyze information, reconcile data, and produce accurate reports.
• Exceptional organizational skills and attention to detail, allowing you to effectively manage multiple priorities while maintaining accuracy.
• Strong communication and relationship-building abilities, enabling you to work confidently with a wide range of internal and external stakeholders.
• A proactive, solutions-focused mindset, complemented by sound judgment and the ability to work independently in a high-volume environment.

The Job Description is provided for Further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility: You will successfully manage multiple priorities in a fast-paced environment, adjusting quickly to changing operational needs and unexpected requests. You will remain organized and responsive while balancing competing deadlines related to staffing administration, financial tracking, office operations, and employee support.
• Drive For Results: You will take ownership of important administrative and financial processes, ensuring information is accurate, complete, and delivered on time. You will proactively identify discrepancies, follow through on issues, and maintain high-quality records that support effective decision-making and efficient office operations.
• Systems Thinking: You will understand how administrative processes, financial controls, staffing activities, and operational services work together to support the success of the office. You will use this broader perspective to anticipate impacts, identify opportunities for improvement, and develop efficient solutions that enhance service delivery and business operations.

Qualifications

Requirements: 

• High school diploma
• Three years of related administrative experience within Human Resources, financial, and/or legal related offices
• Proficiency in Microsoft Office Suite with an emphasis on Excel and Outlook

Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience
• 1 year of experience for 1 year of education
   

Assets:

• Experience working in a legal environment
• Experience in the use of 1GX (SuccessFactors) or similar internal centralized systems to manage and access key resources, streamline workflows, and collaborate across teams

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

Please Note: 

• There is one (1) permanent full-time position available.
• This position works 36.25 hours per week, Monday to Friday out of the John E Brownlee Building in Edmonton.
• Final candidates will be required to undergo a criminal records check (CRC).
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 
   

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP) .
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.