Administrative Coordinator

Role Responsibilities

Are you an administrative professional seeking a fresh challenge where you can make a positive impact? If so, this could be the next role for you! 

As Administrative Coordinator, you will provide comprehensive and strategic administrative support to the Executive Director, acting as a central point of coordination for branch operations. This role is critical in managing information flow, supporting executive decision-making, coordinating high-priority initiatives, and ensuring the efficient delivery of administrative, financial, and operational processes across the division.

Your key responsibilities include:
•    Managing executive operations, prioritizing calendars, meetings, travel, and workflow to meet shifting priorities 
•    Preparing and refining correspondence, briefings, and reports to support informed decision-making 
•    Coordinating action requests and enabling effective information flow across leadership and stakeholders 
•    Overseeing financial activities, including budgeting, forecasting, and tracking expenditures for accuracy and accountability
•    Supporting contract administration by maintaining documentation and ensuring compliance with policies and processes 
•    Maintaining organized records and coordinating office resources to ensure seamless daily operations 

What you'll bring to the role:
•    Strong organizational skills to manage competing priorities and deliver on tight timelines
•    Clear, effective communication to support collaboration and decision-making 
•    Sound judgment and discretion when handling sensitive information 
•    Analytical thinking to assess issues and recommend practical solutions 
•    Adaptability to respond to changing priorities in a fast-paced environment 
•    Proactive approach to anticipating needs and improving processes 

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

•    Agility – You adapt quickly to shifting priorities, effectively managing changing demands while maintaining accuracy under tight timelines.

•    Systems Thinking - You understand how processes and stakeholders connect, ensuring smooth coordination of information, operations, and priorities.

•    Drive for Results - You take ownership of your work, delivering high-quality, timely outputs and ensuring accuracy in all materials and processes.

•    Building Collaborative Environments: You build strong working relationships, enabling effective communication and coordination across leadership and stakeholders.

•    Develop Networks: You proactively build and leverage strong networks across teams and stakeholders, enabling timely information sharing, effective coordination, and informed decision-making

Qualifications

Requirements: 

•    High school diploma
•    Three years of related administrative experience

Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

Preference will be given to candidates who demonstrate the following:

•    Experience supporting senior leaders
•    Experience with budget forecasting and reconciling expenditures
•    Experience with government systems or comparable financial and tracking systems (e.g. ARTS, 1GX, or similar platforms)
•    Experience working with the Access to Information Act

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Please Note: 

•    There is one temporary position (up to 12 months) with the standard weekly work hours of 36.25, Monday to Friday.
•    This position is located at the Jasper Building, 10405 Jasper Ave in Edmonton.
•    Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees. 
  

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx. 
• Public Service Pension Plan (PSPP) - https://www.pspp.ca. 
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits. 
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive. 
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca. 
• Positive workplace culture and work-life balance. 
• Leadership and mentorship programs.