Accommodations Coordinator

Role Responsibilities

As the Accommodations Coordinator, you will perform technical, analytical, consultative and support work for the Accommodations team and will be the primary ministry contact for all facility-related services.

You will be responsible for providing furniture layout options and schematic drawings for small and large accommodation projects and furniture work order requests. You will also consult with the Accommodations team and Infrastructure representatives to identify furniture requirements, develop layout options and provide recommendations for recycled or re-purposed furniture to support the effective use of ministry-occupied space in accordance with Government of Alberta standards and guidelines.

You will provide comprehensive research, analysis and project management support to the Accommodations team. Using your project management skills, you will manage the planning and implementation of low complexity Small Tenant Improvement, provide AutoCAD drawing services to the unit, coordinate staff moves, maintain furniture inventories and current floor plans, create project documentation and support the Accommodations team on both small and large tenant projects. 

You will bring to this position the ability to solve problems creatively, well developed analytical skills, have a strategic focus and the ability make decisions and possess strong communication skills, both written and verbal. You will have an in-depth understanding of project management processes such as goal setting, timeline development and monitoring as you will be responsible for managing projects from start to finish. You will be client focused and utilized your active listening skills to understand client needs.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility - You will need the ability to prioritize work and identify tasks that need immediate attention and respond appropriately and be adaptable to changes in procedures and processes.
• Creative Problem Solving - Ability to assess options and implications in new ways to achieve outcomes and solutions.
  
• Build Collaborative Environments - by effectively helping and following through on inquiries, requests, and concerns from colleagues, clients and stakeholders, as well as demonstrating the ability to remain courteous and professional in stressful situations.
• Develop Networks - Proactively building networks, connecting, and building trust in relationships with different stakeholders.

Qualifications

Minimum Requirements:

• University graduation in a related field (Interior Design) with no experience required.
• Experience working with AutoCAD is required.
• Candidates must have a valid driver’s license, as travel is a requirement of this role.

Demonstrated knowledge of technical aspects of accommodations (architectural, mechanical, electrical, telecommunications, building codes, and ability to read floor plans) will be considered an asset.

Equivalency: Directly related education or experience considered on the basis of: 

• 1 year of education for 1 year of experience; OR
• 1 year of experience for 1 year of education.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work: 36.25 hours per week, Monday – Friday.

This is a temporary/secondment employment opportunity ending March 31, 2027. 

A cover letter outlining your experience in relation to the specified qualifications for this role is required.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.