ARTS Coordinator

Role Responsibilities

Are you a master multitasker with a strategic mindset and a calm command under pressure? The Ministerial Correspondence Unit (MCU) is seeking a dynamic administrative professional to be the backbone of our high-performing leadership team. In this pivotal role, you’ll navigate shifting priorities with precision and ensure seamless day-to-day operations in a demanding public sector environment. If you thrive in a space where adaptability meets impact—and where every detail counts—you’ll find purpose and momentum with us!

As the ARTS Coordinator you will be responsible for the execution of the administrative and operational service requirements for the Ministerial Correspondence Unit (MCU). The position’s primary role is for coordinating activities in the Ministerial Action Request (AR) process, including systems, distribution, and tracking activities for the department. As the ARTS Coordinator, you will assist in responding to a high volume of requests from the Minister’s Office, the Deputy Minister’s Office and the Assistant Deputy Minister’s offices; and assists the Writer/Editors and the Manager in ensuring the timely completion of ARs. Due to the complexity of inter-division and inter-departmental communication requests, you will also be responsible for handling confidential and sensitive information.

As the ARTS Coordinator, you are often first-in-line to respond to Minister’s office time-sensitive information and call requests. You must have superior knowledge of the department's tracking system, correspondence unit functions, department’s overall responsibilities, branch/division specific responsibilities, and individual staff areas of expertise. The ARTS Coordinator must be vigilant in tracking ARs as they progress through the writing/editing/approval process, providing daily lists of ARs due to the Deputy Minister’s Office, reminders to the line areas of ARs due to MCU, and requesting extensions as needed. As well, you must have good rapport with all levels staff, as good communication is essential to this position.

Key responsibilities for the ARTS Coordinator will include, but are not limited to:

• Coordinate and track the flow of ARs using ARTS
• Communicate with staff to help produce ministerial correspondence
• Ensure the Minister is provided with timely and accurate information for items requiring immediate attention.
• Provide administrative support to MCU
• Provide department staff with ARTS services and troubleshooting
• Perform other administrative duties as required
  
  

To be successful in this role you will demonstrate excellent organizational and time management skills. As well as the ability to prioritize workload and adapt quickly to changing priorities to best meet the Minister’s goals and clients’ needs. This position functions with considerable independence and you must exercise a large degree of judgement when reviewing ARs: requesting information, providing instructions, and responding to inquiries. You must possess effective communication skills and the ability to build and maintain positive and collaborative working relationships.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

Minimum Requirements:

• Highschool education plus 3 years related experience in an administrative role.
• Equivalencies will be considered on a one-for-one basis (one year of related experience for one year of related education, or one year of related education for one year of related experience).
  
  

Experience or knowledge that will be considered an asset:

• Administrative experience working for an executive or executive branch
• Administrative experience in the public sector (ex. Provincial, Federal, or Municipal government)

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Pre-employment checks:
Pre-employment checks will be completed to assess the candidate’s suitability for a role. These checks can include (but are not limited to): references, criminal record check, academic verification, driver’s abstract, and etcetera.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

This competition may be used to fill future vacancies at the same or lower classifications. 

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.Public Service Pension Plan (PSPP) - https://www.pspp.ca.Management
• Employees Pension Plan (MEPP) - https://www.mepp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.