ARTS Coordinator

Role Responsibilities

As a key member of the Ministerial Correspondence Unit (MCU), the ARTS Coordinator/Administrator is responsible for coordinating and providing administrative support for the completion of the ministry's Action Requests (ARs). 
 

As the ARTS Coordinator/Administrator, you will work with your MCU colleagues as well as administrative and executive support staff in Assistant Deputy Ministers' (ADM), Deputy Minister’s (DM), and Minister's offices, to ensure ARs are completed on time, adhere to the department’s high standards, and follow appropriate formatting.
 

You will also manage the department's use of the Action Request System (ARTS), by setting, communicating, and following processes and procedures, to ensure a smooth running application and self-sufficient users.
 

As an ARTS Coordinator/Administrator, you will:
 

• Monitor, track, and coordinate the timely and efficient processing of Action Requests (ARs) from the Minister’s Office
• Create and assign ARs on behalf of the Deputy Minister’s Office.
• Ensure Action Requests are informative and responsive by coordinating input requests with other departments. 
• Run daily Action Request Due Report and weekly DMO Assigned reports for distribution to staff.
• Review ARTS procedures, assist in the development and delivery of related training, and draft reference documents.
• Provide backup support as required. 

Please click on this link to view the job description for ARTS Coordinator.

Please click on this link to view the job description for ARTS Administrator. 

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in- depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility: Works in a changing environment and takes initiative to change. Takes opportunities to improve work processes. Anticipates and adjusts behaviour to change. Remains optimistic, calm and composed in stressful situations. Seeks advice and support to change appropriately.  Works creatively within guidelines.
• Systems Thinking: Observes and understands larger impact of role. Sees impact of work on organization; anticipates change in own area based on activities in other areas. Considers how own work impacts others and vice versa. Ask questions to understand broader goals. Aware of how organization adds value for clients and stakeholders.
• Develop Networks: Maintains collegial internal relationships and understands external network. Seeks to understand perspectives and needs of others. Follows through, has integrity and respect for others. Helps and follows through. Keeps key stakeholders informed; is professional and respectful.
• Build Collaborative Environments: Works in an open honest manner with colleagues. Creates sharing opportunities. Actively shares, accepts and listens to others. Recognizes conflict, respects and discusses opinions openly. Supports group even to learn from mistakes. Recognizes differing interpretations.
• Drive for Results: Actively sets goals and remains open to advice on reaching them. Sets goals and prioritizes work. Identifies and corrects areas for improvement. Suggests actions; asks for advice when lacking information or multiples priorities. Operates within APS value system.

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.  Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Requirements:

• High School diploma.
• Three years related administrative experience.

Equivalency: Directly related experience or completed education considered on the basis of: one year of experience for one year of education, or one year of education for one year of experience.

While not mandatory, preference will be given to candidates with ARTS administration experience, including creating and assessing Action Requests, running reports, and data entry. 

Knowledge, Skills & Abilities:

• Experience working in ARTS, specifically creating, tracking, assessing Action Requests, and running reports. 
• A thorough understanding of administrative procedures and best practices.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Sharp critical thinking skills, and ability to work independently in a time-sensitive environment. 
• Exceptional written and verbal communication skills. 
• Proficiency with Microsoft Office Suite.  

Notes

• This competition will be used to fill one permanent position in the Ministry of Environment and Protected Areas and one permanent position in the Ministry of Energy and Minerals. 
• Please submit a cover letter identifying which ministry you prefer to work in. 
• These positions have a work schedule:  Monday – Friday, 36.25 hours per week.
   

Links and information on what the GoA have to offer to prospective employees.
 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.