AFRRCS Lease and License Coordinator(Alberta First Responder Radio Communications System)

Role Responsibilities

The Lease and License Coordinator is a key member of the AFRRCS team responsible for managing all recurring, ongoing and management of new agreements that support the day-to-day operations of the Alberta First Responder Radio Communications System (AFRRCS). The primary purpose of this role is to ensure that leases, licenses, and operational service contracts remain current and compliant, with no lapses or expirations. This position safeguards the continuity of AFRRCS operations by tracking, renewing, and administering agreements for site leases, radio frequency licenses, and essential service contracts.

Responsibilities include: 

• Tracking and renewing site leases, licenses, and service contracts.
• Drafting and negotiating agreements for ongoing operational needs.
• Serve as a liaison between internal departments and external vendors, ensuring compliance, accuracy, and alignment on contractual, financial, and operational requirements.
• Maintaining contract workspace to ensure contract details and payments are correct and up to date.
• Maintaining accurate digital records and supporting financial reporting for lease and license payments.
• Monitoring vendor performance and ensuring timely renewals.

This position is based at the St. Albert Provincial Building, which houses the AFRRCS System Control Centre, technical facilities, and administrative offices. Occasional travel to AFRRCS sites or the Provincial Emergency Coordination Centre may be required.

From time to time this position will provide cover-off for the Project Management Contract & Procurement Coordinator. The position must be available for deployments during emergency response events, standby duties, and emergency response as needed, contributing to operations at the Provincial Emergency Coordination Centre (PECC) when required.

Please click on this LINK to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Creative Problem Solving: Is open to new ideas and breaks problems down to identify solutions.  Breaks down problems into small parts.  Constructively questions and challenges the norm.  Open to other’s perspectives and aware of own.  Contributes ideas for improving processes and adapts existing practice to address problems.

Agility: Works in a changing environment and takes initiative to change. Takes opportunities to improve work processes.  Anticipates and adjusts behaviour to change. Remains optimistic, calm, and composed in stressful situations.  Seeks advice and support to change appropriately.  Works creatively within guidelines.

Systems Thinking: Considers inter-relationships and emerging trends to attain goals.  Seeks insight on implications of different options.  Analyzes long-term outcomes, focus on goals and values.  Identifies unintended consequences.

Drive for Results: Works to exceed goals and partner with others to achieve objectives.  Plans based on experience.  Holds self and others responsible for results.  Partners with groups to achieve outcomes.  Aims to exceed expectations.

Build Collaborative Environments: Facilitates open communication and leverages team skill.  Leverages skills and knowledge of others.  Genuinely values and learns from others.  Facilitates open and respectful conflict resolution.  Recognizes and appreciates others.

Qualifications

Required:  Two-year diploma in a related field plus five years progressively responsible related experience; or equivalent as described.

Equivalency: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience, or 1 year of experience for 1 year of education

For Example: 
Related 1 year certificate PLUS a minimum 6 years of experience
Related 4-year degree PLUS a minimum 3 years of experience
Related minimum 7 years of experience 

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

The successful candidate MUST also have: 

• Administrative experience including database use.
• Strong knowledge of procurement, contracts, leases, and service agreement administration.
• Proficiency with office software, including word processing, spreadsheets, and digital records management.
• Ability to manage multiple priorities, meet tight deadlines, and work with minimal supervision.
• Experience working with internal and external stakeholders, including legal, procurement, finance, and vendors.

Assets: 

• Background in lease, license, or land-use agreement management.
• Strong working knowledge of Contract Workspace and Supply Chain Management processes within 1GX.
• Familiarity with process mapping, workflow improvement, and tracking/reporting tools.
• Experience supporting committees, senior leadership, or multi agency groups.
• Ability to contribute during emergency response deployments or operational continuity activities.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Term of Employment: Permanent Full Time

Hours of Work: 36.25 hours per week

Location: St. Albert 

Travel Required/ Irregular Hours:
You must be able to travel with short notice for extended periods of time (i.e. be deployed to support an incident).  Additionally, you must be able to work non-standard hours with short notice for extended periods of time (i.e. weekends, evenings, nights, holidays etc. at time of incident).  

In order to work in the AFRRCS environment, Applicants must obtain a satisfactory Security Clearance, which is conducted by the RCMP. The RCMP adheres to Treasury Board's Standard on Security Screening to promote fair and equitable treatment for all applicants and employees. 

Before you submit your online application, you must meet the qualifications and requirements for obtaining a satisfactory Security Clearance.
 
The RCMP will conduct a thorough background check into your activities during the past 10 years. This investigation will help determine your reliability and suitability for the job. The investigation concentrates on, but is not limited to:

·       Previous employment
·       Education
·       Neighbourhood inquiries
·       Friends and associates
·       Character references
·       Personal finances
·       Drug and alcohol use
·       Online activities
·       Criminal activities

Time spent outside of Canada

If you're a Canadian citizen and you've been outside of Canada for more than six consecutive months during the past 10 years, you may need to provide details of your activities during that time. In some cases, the RCMP may ask you to provide details of your activities even if you've been outside of Canada for less than six consecutive months. Accounting for your activities does not guarantee that you'll receive a Security Clearance

Notes Cont'd

More information can be found at: 

Field investigation and security clearance | Royal Canadian Mounted Police

Become an RCMP officer: Before you apply | Royal Canadian Mounted Police
 
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs