Junior Project Coordinator

Role Responsibilities

Reporting to the Project Manager, Health Facilities Branch, the Junior Project Coordinator is responsible to assist in the delivery and implementation of health capital projects from design development through construction, building & operational commissioning and turnover stages for assigned capital projects.  The Junior Project Coordinator is the liaison between the client/user, consultants and the construction team and must balance client/user needs within project constraints, obtaining maximum cooperation between client/user groups, support departments, external agencies, consultants and contractors.

The Junior Project Coordinator supports the team in advising the users of construction activities, advises the construction team of users concerns, works with Health Service Providers & Health Shared Services to support the coordination of service shut-downs and inspections, ensures the constructors are adhering to the facility guidelines, prepares cost estimates and schedules, and participates in value engineering exercises, contract administration (progress claims, financial controls, project reporting, post occupancy and warranty services).

The Junior Project Coordinator is a key member of the project team and supports the delivery of capital projects to ensure they are delivered within scope, budget, time, and quality to client's satisfaction and within safe working conditions. The Junior Project Coordinator identifies resolution of contract deviations to ensure projects move ahead and on schedule and maintains effective communications and relationships with all clients and stakeholders.

The primary responsibilities for the Junior Project Coordinator include, but are not limited to:

• Providing assistance to Project Coordinators and Project Managers to ensure that projects are progressing and that issues and problems are addressed and resolved.
• Facilitating construction meetings to maintain awareness of related issues, problems and project schedules.
• Reviewing functional programs and project design to ensure that all construction requirements have been included, e.g. decanting, demolition and building system issues.
• Coordinating construction work being performed in order to minimize service disruptions.
• Participating in the review of drawings and specifications to ensure adherence to building standards and coordinates input from client users to confirm functionality where appropriate.
• Performing frequent inspections of work area and site documentation to ensure all policies and procedures are being followed and all work is carried out as per quality time and safety regulations/specifications.
• Supporting all aspects of employee and furniture/ equipment moves from office to office, building to building or site to site including the coordination of all partners listed under project coordination. Moves vary from one person to over 300 person moves and various programs depending on assigned project.

Role Responsibilities - continued

The successful candidate will have:

• Negotiation Skills – ability to effectively explore alternatives and positions to reach outcomes that gain all parties support and acceptance.
• Communication Skills – ability to effectively present and clarify requirements, expectations, ideas and concepts to various audiences/stakeholders.
• Organizational Skills – ability to orchestrate multiple activities at once to accomplish results.
• Leadership Skills – creates and achieves results by engaging and influencing individual, group or departmental goals.
• Teamwork / Team Building Skills – ability to inspire and guide individuals toward goal achievement.
• Analytical Skills – ability to analyze and interpret diverse and complex technical and operating information to develop appropriate response.
• Technical skills – ability to interpret construction drawings and construction specifications, establish project budgets and schedules.
• Business Acumen – knowledgeable in policies, practices, trends and information affecting the business and organization.
• Problem Solving Skills – ability to develop and communicate solutions/responses to diverse user problems/requests.
• Safety training – exposed to hazardous and toxic chemicals and gases associated with hospital facilities.  Also exposed to physical safety issues within a construction zone during site visits / inspections.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

•    Creative Problem Solving – Focuses on continuous improvement and increasing breadth of insight
•    Drive for Results – Works to exceed goals and partner with others to achieve objectives
•    Develop Networks – Works on maintaining close relations with all stakeholders
•    Build Collaborative Environments – Facilitates open communication and leverages team skill

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Required:

• Two-year technical diploma in Architectural/Engineering technology, Journeyman tradesman.
• Minimum of Two (2) years of related experience including hospital or medical facility construction experience or as a superintendent in construction related building industry; and/or 4 years trade experience in hospital or medical facilities construction.
• Valid class 5 driver’s license.

Equivalency: Related experience or education (e.g. related diploma) may be considered as an equivalency on a one-for-one basis.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education

Assets:

• Knowledge of the construction industry, including construction and building codes.
• Knowledge of the Facility Construction Standards and Guidelines, building materials, components and assemblies and the design / construction process.
• Knowledge of construction agreements and associated contracts.
• Knowledge of inspection and testing requirements.
• Knowledge of computer assisted design and project management software systems.
• Knowledge of project management theories, principles, practices and processes.
• Understanding of contract law.
• Understanding of construction practices and processes.
• Knowledge of Occupational Health & Safety Act, Regulation and Code.
• Knowledge of various parties Occupational Health & Safety responsibilities.

Notes

Location: Multiple locations across Alberta (Calgary, Edmonton, Red Deer, and Lethbridge).

Term of Employment: Multiple positions, Temporary and Permanent.

A valid Class 5 Driver’s Licence is required for this position.

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the Government of Alberta has to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.