Contract Services Coordinator

Role Responsibilities

The Ministry of Jobs Economy, Trade and Immigration is looking for two (2) Contract Services Coordinators.

Working within the framework of the Ministry’s business plan, and reporting to the North Region Manager of the Training and Employment Services Branch, the Contract Services Coordinator (CSC) is responsible for planning, procuring, and monitoring responsive labour market programs directly impacting Alberta’s workforce. Through collaboration, research, and analysis, the CSC identifies labour market needs and solutions to address current and anticipated skill and labour shortages in the province. The CSC is also responsible for planning and procuring services using program policy and established public procurement protocols. The CSC will evaluate and manage third party service providers delivering employment and training programs for Albertans via contracts and possibly grants. The CSC works independently with a high level of autonomy which requires strong organization, time-management and prioritization skills as well as sound judgement on when to seek guidance and escalate issues.

Responsibilities include:

Within the context of the Ministry business plan, program initiatives, priorities, and outcomes, the purpose of the CSC job includes core roles and responsibilities of contract and grant management:

• Labour market development – planning: Identify and assess labour market development needs, priorities, and trends by collecting, analyzing, and applying statistical data/reports and labour market information from internal and external sources.
• Labour market development – procurement: Develop procurement plans, Request For Proposals (RFPs), coordinate and lead the tendering/selection process including contract and grant negotiation
• Contract and grant management and performance oversight
• Managing risk – ensure the Ministry’s interests are protected by conducting a risk assessment, develop a monitoring plan, and implement process to performance manage the department risk; and monitor contracts/grants for compliance
• Relationship management – apply discretion, professional judgment, and neutrality to resolve complex issues with external providers/contractors, while effectively handling trusting transparent relationships; build and maintain effective networks; represent the Ministry in inter-departmental committees and cross-Ministry initiatives as required
• Reporting – develop recommendations for new strategies and programs that respond to evolving trends and issues in the local labour market and to increase workforce participation; develop and maintain internal reporting tools where system IT tools do not exist to respond in a timely manner to changing reporting needs by Management and Executive

If this opportunity interests you, please do not hesitate to apply!

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
 

• Agility – You are able to work in a changing environment and take initiative to change: taking opportunities to improve work processes; anticipating and adjusting behaviour to change; remaining optimistic, calm and composed in stressful situations; seeking advice and support to change appropriately; and working creatively within guidelines.
• Drive for Results – You work to exceed goals and partner with others to achieve objectives: planning based on past experience; holding self and others responsible for results; partnering with groups to achieve outcomes; and aiming to exceed expectations.
• Develop Networks – You leverage relationships to build input and perspective: looking broadly to engage stakeholders; being open to perspectives towards long-term goals; actively seeking input into change initiatives; and maintaining stakeholder relationships.
• Systems Thinking – You consider inter-relationships and emerging trends to attain goals: seeking insight on implications of different options; analyzing long-term outcomes, focusing on goals and values; and identifying unintended consequences.

Qualifications

University graduation in a related field plus four years related experience. Related experience or education may be considered as an equivalency.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.
  
  

Assets:

• Knowledge of the many legislative, inter-provincial agreements, inter-governmental agreements, policies and procedures impacting government funding agreements. These include, but are not limited to: Procurement
• Accountability Framework (PAF), Government Organization Act (GOA), Financial Administration Act (FAA), Alberta Accountability Act, Agreement on Internal Trade (AIT), etc.
• Knowledge & ability to engage a diverse group of stakeholders and understand their unique needs in the labour market.
• Knowledge of essential skill and skill training theories and frameworks as well as career development theory, practice, and application, and adult education and training as it relates to procuring employment and training services.
• Knowledge of client tracking systems.
• Knowledge of all roles in 1GX or other department contract management computer systems/databases; experience with other corporate enterprise management software may also be considered an asset
• Knowledge of the Ministry’s mandate and business plan priorities, organizational structures, protocols, and reporting structure.
• Financial management: analysis, forecasting, monitoring, financial statement analysis, payment verification, and the required attention to detail.
• Knowledge of Learner Income Support Benefits and alternative funding streams available to Albertans.
• Knowledge of under-represented groups in the labour market and their respective needs, including indigenous persons, immigrants, youth, and mature workers.
• Specific in-depth knowledge of effective employment and skills training methodology successfully implemented by service providers.
  
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

There are two temporary positions that are aiming to be filled via this competition in two separate locations:

•  Edmonton.
• A Northern Alberta community outside of Edmonton. Preference for a North-East Alberta community such as Cold Lake, Bonnyville, Lac La Biche, St Paul, Athabasca, etc. however other locations North of Edmonton will be considered.
  
  

Candidates are required to submit resume and cover letter that succinctly demonstrate their qualifications against the job requirements, including education, experience, and relevant competencies. It’s important for applicants to ensure their resume and cover letter clearly articulate how their past work experiences align with the role’s qualifications and needs. 

The subject line of the cover letter should indicate which location is being applied for.

Resumes must include precise employment dates (month and year) to assist in assessing attention to detail skills.

The final candidates for this position will be asked to undergo an academic check, references and a criminal record check as a condition of employment. You may be asked to complete a written exercise and/or assessment. 

This role requires frequent travel (25–50%). A valid Alberta Class 5 driver’s license is required.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

In addition to a competitive rate of pay, we offer other incentives of living north of the 55th parallel such as:
    

• Northern Allowance: Additional $241.38 bi-weekly to an annual maximum of $6,300. This allowance is non-pensionable and is payable on an hourly basis for all hours paid at the basic rate of pay.
• Travel Expense Reimbursement: Permanent and temporary employees working in excess of one (1) year whose work sites are above the 57th parallel are also eligible to receive 2 paid return trips out per year. Travel must originate from a community above the 57th parallel and cannot be carried over.
• Attraction Bonus: Permanent and temporary employees are eligible to receive a one-time non-pensionable bonus of 25 per cent of their base pay minus deductions. Bonus is paid quarterly over the first year of employment. in addition to the Northern Allowance.
  
  

For more detailed information on these perks check out this link: Premium pay directive | Alberta.ca 

Links and information on what the GoA have to offer to prospective employees.
  

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.