Committee Administrator

Role Responsibilities

Are you highly organized, detail-oriented, and passionate about supporting high-level decision-making? Join the Executive Council as a Committee Administrator, where you’ll play a vital role in ensuring Cabinet Policy Committees run smoothly and effectively.

Why You’ll Love This Role:

• Be at the center of government operations: Support Cabinet Policy Committees that shape Alberta’s policies.
• Collaborate with leaders: Work closely with Ministers’ offices, senior executives, and policy managers across government.
• Enjoy autonomy and variety: Manage multiple priorities, solve complex problems, and contribute to special projects.
• Grow your expertise: Gain experience in governance, records management, and executive support in a dynamic environment. 

 
What You’ll Do:

• Coordinate and manage Cabinet Policy Committee meetings, agendas, and attendance.
• Review, edit, and prepare committee documents for accuracy and completeness.
• Ensure timely distribution of meeting packages and maintain secure document systems (DMX).
• Liaise with Ministers’ offices to track attendance and resolve scheduling challenges.
• Provide executive support to the Assistant Deputy Minister and policy team, including scheduling, procurement, and onboardi
• Contribute to cross-government collaboration and special projects. 

 
Please click on this link to view the job description for this position. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

The following competencies will help you succeed in this role:

• Develop Networks: You maintain strong relationships across ministries and with key stakeholders, ensuring accurate and timely information flow for CPC processes.
  
  
• Creative Problem Solving: You anticipate issues, identify solutions quickly, and continuously improve processes in a dynamic environment with tight deadlines.
  
  
• Build Collaborative Environments: You value teamwork and communication, contributing to a respectful and productive Cross government environment.
  
  
• Drive for Results: You take ownership of your work and ensure tasks are completed accurately and on time, contributing directly to the effectiveness of Cabinet decision making.
  
  
• Agility: You adapt to shifting priorities, evolving committee schedules, and changes in process or direction, maintaining composure and effectiveness.
  
  

Qualifications

Education & Experience: 

• Diploma in a related field (minimum 2 years) and 5+ years of progressively responsible experience, or
• High school diploma and 7+ years of relevant experience. 

Skills & Competencies: 

• Strong organizational and problem-solving skills.
• Ability to manage competing priorities under tight deadlines.
• Excellent communication and relationship-building skills.
• Proficiency with document management systems and MS Office tools. 

Assets:

• Secretariat experience and familiarity with government processes  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards. 

Notes

Hours of Work: 36.25 hours/week, 5 days a week in office.

Location: Queen Elizabeth II Building, Downtown Edmonton, Alberta.

Final candidates may be required to undergo a security screening.

Candidates may be required to complete additional assessments to assess candidacy

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

In your resume, please include dates (including months and years) associated with all education and work experience. Please also indicate whether your work experience was part-time or full-time. 

For example: January 15, 2006 - June 25, 2009: Executive Director of Job Title (Full time)

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA has to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.