Administrative Support with Financials

Role Responsibilities

Are you a detail-oriented administrative professional with a knack for finance? We are looking for Administrative Support in Drayton Valley to provide essential front-line services to our Child Intervention Practitioners. You will be the backbone of the office, managing complex financial transactions and ensuring the integrity of data for children in our care.

The Administrative Support role provides front-line services and supports within established program policies and procedures to an assigned regional office or team of Child Intervention Practitioners. This position is responsible for the accurate and timely processing of various accounts payable transactions and responds to vendor and client inquiries. The Administrative Support is also responsible for maintenance of data related to children in care so that it is accurately received, entered, coded, maintained and filed into various information management systems. Office administration and general administrative supports can also be provided to support effective office operations.

This position covers any of the programs delivered in the region (child intervention – intake, assessment, ongoing case management, permanency, adoptions, supports for permanency, foster care facilities, kinship care facilities, childcare licensing). The incumbent works with multiple information management systems on a regular basis and maintains files and records.

Key Responsibilities:

• Financial Administration: Code and process accounts payable (vouchers, invoices, and caregiver claims) with high accuracy while monitoring service expenditures against budgets.
• Data & Records Management: Maintain sensitive files and enter critical case data into multiple provincial systems (such as Child Intervention Case Information Online (CICIO), One Government eXperience (1GX), and Contract Management Administration System (CMAS).
• Office Operations: Serve as the professional first point of contact for clients and vendors, manage incoming/outgoing mail, and provide general administrative support to the team.
• Information Disclosure: Support the processing of Protection of Privacy Act (POPA) and disclosure requests to ensure information is shared legally and securely.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for Administrative Support opportunities and to be prepared to demonstrate them during the recruitment process.

The following link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.


Position Specific Competencies:

• Systems Thinking
• Creative Problem Solving
• Develop Networks
• Build Collaborative Environments
• Agility
• Drive for Results
• Develop Self and Others
  
  
  

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. For more information, please visit https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.


Requirements

• High school diploma plus a minimum of two years of related administrative experience
• Minimum of one year of work experience using Microsoft Office products (Outlook, Excel, Word, PowerPoint)

Equivalencies will be considered on the basis of one year of education for one year of experience, or one year of experience for one year of education.

Requirements:

• Strong communication and interpersonal skills
• Excellent attention to detail
• Proficient keyboarding and data entry skills
• Ability to work independently with minimal supervision
• Strong organizational and time management abilities
• Demonstrated ability to work collaboratively and build effective relationships
• Commitment to maintaining confidentiality and upholding ethical standards

Assets:

• Knowledge of child intervention programs and services
• Knowledge of applicable business and operational priorities and goals of the office/region
• Working knowledge of other regional programs and service providers and community resources
• Experience in GOA and Ministry administrative and financial policies, processes, standards, and guidelines
• Knowledge of systems used in delivery services (e.g. CICIO, Child and Youth Financial Suite (CYFS), CMAS, Child Youth Information Module (CYIM), 1GX, InfoMart and BERNIE)
• Working knowledge of Ministry GOA financial policies and procedures
• Experience in provincial file standards when creating, opening, closing, transferring, and accepting of files
• Knowledge of guidelines and procedures of the Access to Information Act (ATIA) and the Protection of Privacy Act (POPA)
• Working knowledge of legal authorities and time frames that are required to accurately access the CICIO mainframe
• Proficiency in navigating multiple government systems and extracting relevant information

Notes

• This competition will be used to create an eligibility list of qualified candidates to fill upcoming opportunities
• Candidates who are successful in the selection process will be placed in a Talent Pool
• There is currently one full-time permanent position in Drayton Valley
• Final candidates will be required to undergo a security screening
  • Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the candidate's responsibility
  • Out-of-province candidates can obtain the required documents/checks from the province they currently reside in 
• Candidates must be legally entitled to work in Canada
• Candidates are required to submit both a resume and cover letter as part of their application
• Your cover letter and resume will be used as a screening tool to assess your written communication skills
• An additional written assignment may be used as part of the screening process

Links and information on what the GOA has to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx 
• Public Service Pension Plan (PSPP) - https://www.pspp.ca 
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits 
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive 
• Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca 
• Positive workplace culture and work-life balance
• Leadership and mentorship programs