Sentence Administrator

Role Responsibilities

Reporting to the Sentence Administration Supervisor or Chief Sentence Administrator, this position is responsible for the administration of orders made by the court, calculation of sentences, the appearance of youth in court as ordered, and to ensure that the detention of the youth is lawful. This is accomplished by comprehending and correctly interpreting often complex legal documents and other information received from courts, police and judicial stakeholders. 

You must maintain a high level of knowledge to incorporate the many policy and legal rules associated with calculating sentences and must accumulate information from the JOIN (Justice on-line Information Network) system and CPIC (Canadian Police Information Centre) system to determine detention and release eligibility. Together with information gathered from legal documents as well as these systems and in conjunction with a high level of working knowledge, you must administer dispositions to carry out the intention of the court. 

In addition to the above outlined duties, the successful candidate will be responsible for:

• Maintaining youth warrant files
• Comprehending and correctly interpreting legal documents
• Preparing, managing, and updating youth legal files
• Complex sentence calculations, including conditional sentence orders 
• Interpreting complex legal documents and dispositions prepared by the court to ensure lawful detention or release of an accused.
• Liaising with sheriffs and court stakeholders to coordinate the transportation of youth to their court dates.
• Assisting internal and external stakeholders while applying the Freedom of Information and Protection (FOIP) Act
• Data entry within the Offender Records and Correctional Administration (ORCA) system
• General administrative responsibilities

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

• Creative Problem Solving - Ability to assess issues and implications, share knowledge and learnings while being open to new and different ways to approach ideas.
• Agility - Ability to prioritize competing workload pressures in an effective manner and contribute to the center/unit goals.
• Build Collaborative Environments - Establish meaningful relationships and work collaboratively with a variety of cross functional units including the Sentence Administration team, stakeholders, and agencies in a professional manner. 
• Systems Thinking - Demonstrate and apply an understanding of the broader impact (internal and external) of the work completed by the Sentence Administration Unit

Qualifications

High School Diploma plus three years of related experience (Criminal Law Legal Assistant, Judicial Clerk, Paralegal, etc.). 

Equivalency
Directly related education or experience will be considered on the basis of:

• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education

Assets:

• Post-secondary education in Criminal Justice or Legal Administration
• Working experience providing criminal law administration assistance.
• Experience working, reading, and interpreting legal documents.
• Working experience with Government systems such as JOIN, ORCA, or CPIC. 
• Experience working in a correctional facility. 
• Safe-air Training

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

This posting will be used to fill one, ongoing, on-call wage position at the Calgary Young Offender Centre and Adult Female Annex. 

Final candidates for this position will be required to provide a Fingerprint Based Criminal Record Check. Any associated costs will be your responsibility, and you are only required to provide this check if requested. We cannot accept on-line Criminal Record Checks, from a non-Policing Agency.

Public transportation to the Centre is limited and the successful candidate is required to have access to reliable transportation. Parking is available.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.