Senior Facilities Coordinator

Role Responsibilities

We are seeking a detail-oriented and proactive senior accommodations coordinator  to support the daily operations of our Calgary office. This role ensures the smooth operation of accommodations, facilities, and central administrative functions for the Energy and Minerals staff. 

Key Responsibilities include:

• Accommodations & Facilities Support: Oversee daily office accommodations, maintain stakeholder relationships, address facility-related concerns, and manage equipment contracts.
• Onboarding & Security: Facilitate onboarding for new employees, including set-up of new equipment, maintain accurate inventories, process security access requests, and conduct floor inspections.
• Tenant Improvements & Office Moves: Assist with office renovations, coordinate staff relocations, and track work orders for office improvements.
• Emergency Response: Support the Emergency Response Team, maintain the Process Assessment and Resumption Plan (PARP, act as an Evacuation Warden)
• Administrative Office Support: Provide reception, mail, and revenue collection support as needed, and liaise with the onsite ADMO office for Minister/Deputy Minister support, if required
• Health & Safety Compliance: Ensure the office environment meets safety standards by conducting routine inspections and resolving hazards.
• Process Improvement & Documentation: Contribute to procedural manuals, process updates, and team meetings to enhance operational efficiency.

 
If you are a detail-oriented professional who enjoys a variety of activities and interacting with people, we encourage you to apply! 

Please click on this link to view the job description for this position

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
 

• Systems Thinking: Expected to consider guidelines and processes to apply them against the business needs to drive a better working environment for all business areas.
• Creative Problem Solving: Look for improvements of internal processes and procedures they can administer. The position is expected to liaise with other colleagues to identify areas for improvements.
• Build Collaborative Environments: Expected to communicate clearly and effectively with all team members, branches/divisions and executive as required to achieve a common goal and ability to recognize potential conflict and opportunities and communicate them appropriately.
• Drive for Results: Expected to focus on what is important and timelines while successfully managing multiple priorities by implementing follow-up mechanisms to ensure timely delivery and quality.

Qualifications

Minimum Recruitment Standard: High school diploma and three years of directly related experience in facilities management and administrative support.

Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience. 

The following are considered Assets: 

• Familiarity with in-house programs like 1GX, OPRA, OSSI, WORTs and CARS is an asset.
• Knowledgeable in administrative guidelines and procedures.
• Strong interpersonal skills with a focus on client interaction. 

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of Work:

• 36.25 hours per week (full time) 

Location:

• 300, 801 - 6 Ave. SW Calgary

This position is required to work from the on-site office location each day. There will not be an opportunity to do this work from a remote location or flex time.

Please provide your cover letter outlining how your experiences relate to the qualifications of this role. This cover letter will be used to assess your communication abilities.  
 
This competition may be used to fill future vacancies across the Government of Alberta, at equal or lower classification and salary. 

Successful candidates will be required to disclose any business or financial interests, including the owning of shares or financial investments in the energy sector, to comply with the Department of Energy & Minerals’ Supplementary Code of Conduct.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the Government of Alberta has to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Office hours are 36.25 hours per week (five days per week in the office is required 8:15 am to 4:30 PM).
• Leadership and mentorship programs.