Project Coordinator

Role Responsibilities

As a Project Coordinator within the Housing Division of Assisted Living and Social Services, you will report directly to the Capital Maintenance and Renewal (CMR) Program Manager and play a key role in supporting the administration and delivery of the Capital Maintenance and Renewal (CMR) Program. This position involves coordinating program activities, monitoring project, and funding information, supporting reporting processes, and helping ensure successful outcomes for housing providers and communities across the province.

Your responsibilities in this role will include, but will not be limited to:
•    Project Planning and Initiation: You will support the planning phase of the CMR Program by reviewing project information, monitoring timelines and deliverables, coordinating stakeholder engagement activities, and supporting implementation planning
•    Design, Construction, and Commissioning Oversight: You will participate in the review and monitoring of project activities to help ensure alignment with approved scope, budget, schedule, and program requirements, while coordinating input from various stakeholders throughout the project lifecycle.
•    Contract and Financial Administration: You will support the Program Manager in contract management by reviewing and processing progress claims, assisting with financial controls, developing forecasting projections, and supporting comprehensive project and program reporting.
•    Stakeholder Liaison and Communication: You will act as a primary point of contact, collaborating with and providing information to internal and external stakeholders to foster cooperation and ensure effective communication, including the development and dissemination of meeting minutes.
•    Quality, Safety, and Compliance Assurance: You will support monitoring activities to help ensure project compliance with approved requirements, identify emerging risks or issues, coordinate information requests, and support resolution of deficiencies and corrective actions.

Role Responsibilitites 2

As our ideal candidate, you will:
•    Excel in Communication and Collaboration: You will effectively articulate information, actively listen, and foster positive working relationships with diverse stakeholders, ensuring seamless cooperation and clarity.
•    Demonstrate Strong Problem-Solving Abilities: You will proactively identify potential issues, analyze complex challenges, and contribute to developing practical and innovative solutions to keep projects on track.
•    Demonstrate Strong Analytical and Reporting Skills: You will be comfortable working with financial, project, and program information, compiling reports, maintaining tracking systems, and supporting data-driven decision-making.
•    Navigate Complex Situations with Sound Judgment: You will apply critical thinking and professional judgment to balance competing priorities, requirements, and perspectives in managing housing capital projects.
•    Manage Multiple Priorities Effectively: You will skillfully prioritize tasks, manage concurrent deadlines, and adapt efficiently to changing project demands to ensure timely project delivery.
•    Build and Maintain Productive Relationships: You will cultivate strong, trust-based relationships with internal teams, clients, and external partners, facilitating cooperation and achieving shared project objectives.
•    Exceptional Organizational Skills: You will manage diverse project documentation, schedules, and resources with precision, ensuring all project components are well-organized and easily accessible.
•    Exhibit a Proactive and Detail-Oriented Approach: You will anticipate needs, pay close attention to project details, and take initiative to ensure high quality and compliance at every stage of a project.

The Job Description is provided for Further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

•    Agility - Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments.
•    Drive for Results - Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
•    Develop Networks - Proactively builds networks, fosters connections, and establishes trust in relationships with diverse stakeholders.
•    Systems Thinking - Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other areas.
•    Creative Problem Solving - Can assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Minimum Recruitment Standards
Two-year technical diploma in Engineering (e.g. Civil, Architectural, Structural), Architecture, Architectural Technologies, Construction Management, Building Technology, Project Management (with an emphasis on infrastructure or capital projects), plus seven (7) years of related experience; or equivalent as described below.

Equivalency: Directly related education or experience considered on the basis of: 
1 year of education for 1 year of experience; or 
1 year of experience for 1 year of education

The following experience is required: 
•    Experience in capital project delivery and coordination, or 
•    Experience in construction management and supervision, or 
•    Experience in building design consulting, or
•    Experience in facilities planning and management, or
•    Experience in Contract Administration (within an infrastructure or construction context).

The following experience is considered as assets:
•    Certified Construction Administrator (CCA) or Project Management Professional Certifications (PMP).
•    Considerable related experience in related facility construction, capital project delivery, or infrastructure development.
•    Experience preparing reports.
•    Experience tracking budgets, commitments, expenditures, and funding allocations.
•    Advanced proficiency with Microsoft Excel, SharePoint, Power BI, or other reporting tools.
•    Experience maintaining databases, tracking systems, or performance measurement information.

The following experience will be given preference:
•    Experience supporting capital maintenance, renewal, or modernization projects within public-sector, affordable housing, or similar infrastructure environments. 
•    Experience tracking budgets, forecasts, expenditures, commitments, and funding allocations for multiple concurrent capital projects. 
•    Experience reviewing project, contract, financial, or procurement documentation for alignment with approved scope, budget, schedule, and program requirements. 
•    Experience preparing reports, maintaining tracking systems, and using tools such as Microsoft Excel, SharePoint, or Power BI to support program delivery.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Notes

Hours of work are 08:15 AM to 04:30 PM, Monday to Friday. This is a full-time permanent position, working 36.25 hours per week.

Location: The work location is at 44 Capital Boulevard – 10044 108 Street NW, Edmonton or Deerfoot Atrium - South Tower, 6715 - 8 Street NE, Calgary.

If a security screening is required:
•    Final candidates may be required to undergo a criminal records check (CRC).

A cover letter outlining how your experience relates to the qualifications of this role is required. In your cover letter, please briefly summarize:
      1) How your professional and/or academic background relates to this role, including your direct and transferable expertise and skills.
      2) Reason(s) for interest in this role.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer: 
•    Working for the Alberta Public Service.
•    Public Service Pension Plan (PSPP)
•    Alberta Public Service Benefit Information
•    Professional learning and development
•    Research Alberta Public Service Careers tool
•    Positive workplace culture and work-life balance.