Project Coordinator

Role Responsibilities

Reporting to the Project Manager or Senior Project Manager, Health Facilities Branch, the Project Coordinator is responsible to assist in the delivery and implementation of health capital projects from design development through construction, building & operational commissioning and turnover stages for assigned capital projects. While the Project Coordinator reports to a Senior Project Manager, the successful candidate will work within a team of project managers and a Project Director to deliver multiple concurrent capital projects on the Red Deer regional hospital site (for clarity this position will be based out of Calgary, some travel using a fleet vehicle may be required from time to time). The Project Coordinator is the liaison between the client/user, consultants and the construction team and must balance client/user needs within project constraints, obtaining maximum cooperation between client/user groups, support departments, external agencies, consultants, and contractors.

The Project Coordinator advises the users of construction activities, advises the construction team of users concerns, works with stakeholders to coordinate the expedition of service shut-downs and inspections, ensures the constructors are adhering to the facility guidelines, prepares cost estimates and project schedules, and participates in value engineering exercises, contract administration (change management, progress claims, financial controls, project reporting, post occupancy and warranty services) and several other administrative duties including procurement and Microsoft Share-point administration.

The Project Coordinator is a key member of the project team and supports the delivery of capital projects to ensure they are delivered within scope, budget, time, and quality to client's satisfaction and within safe working conditions. The Project Coordinator identifies resolution of contract deviations to ensure projects move ahead and on schedule and maintains effective communications and relationships with all clients and stakeholders.

The primary responsibilities for the Project Coordinator include, but are not limited to:
- Managing project SharePoint sites and document control processes.
- Supporting regular reporting and updating of project management trackers.
- Developing new tools and templates to meet specific project needs (SharePoint, Excel).
- Providing technical expertise to ensure that projects are progressing, and that issues and problems are addressed and resolved.
- Reviewing functional programs and project design to ensure that all construction requirements have been included, e.g. decanting, demolition and building system issues.
- Participating in the review of drawings and specifications to ensure adherence to building standards and coordinates input from client users to confirm functionality where appropriate.
- Working with the project team and various consultants to facilitate effective documents control and project communications.
- Providing reports and briefings to the Senior Project Managers/Project Managers to update project status, provide cash flow projections and cost information.
- Coordinating all moves at the site and ensures the resolution to identified deficiencies.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

The successful candidate will demonstrate the following competencies: 

•    Systems Thinking – Considers inter-relationships and emerging trends to attain goals
•    Creative Problem Solving – Focuses on continuous improvement and increasing breadth of insight
•    Drive for Results – Works to exceed goals and partner with others to achieve objectives
•    Agility – Works in a changing environment and takes initiative to change

Qualifications

The successful candidates will have:
- Negotiation skills - Ability to effectively explore alternatives and positions to reach outcomes that gain   all parties support and acceptance.
- Communication skills - Ability to effectively present and clarify requirements, expectations, ideas and concepts to various audiences/stakeholders.
- Organizational Skills - Ability to orchestrate multiple activities at once to accomplish results, as well as regular tracking and reporting.
- Leadership Skills - Creates achieves results by engaging and influencing individual, group or departmental goals.
- Teamwork / Team Building- Ability to work in a team environment as well as independenty and develop new processes to support the broader project team.

Please click on this link to view the job description for this position.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Required

•    Two-year diploma in PLUS 6 years of related experience
•    Class 5 Driver’s License

Equivalency: Directly related education or experience considered on the basis of:

•    1 year of education for 1 year of experience; or
•    1 year of experience for 1 year of education

Assets:

•    SharePoint administration experience, including multifactor authentication and managing external user acounts 
•    Experience in document control and associated best practices
•    Experience in construction management project delivery 
•    Experience in project management, coordination, and or construction 
•    Facility Construction Standards and Guidelines, building materials, components and assemblies and the design/ construction process
•    Construction agreements and associated contracts
•    Inspection and testing requirements
•    Computer assisted design and project management software systems
•    Project management theories, principles, practices and processes
•    Understanding of contract law
•    Understanding of construction practices and processes
•    Occupational Health & Safety Act, Regulation and Code

Notes

This position is a Permanent, Full – time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.  

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

- Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
- Public Service Pension Plan (PSPP) - https://www.pspp.ca.
- Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
- Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
- Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca.
- Positive workplace culture and work-life balance.
- Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
- Leadership and mentorship programs.