Project Coordinator

Role Responsibilities

Reporting to the Senior Project Manager, the Project Coordinator will be responsible for:
 

• Assisting Senior Project Manager in monitoring and controlling the delivery of school projects managed by PDC – Project Delivery Consultant.
• Assisting Project Managers in the delivery and implementation of school projects, including DBB, DB, and CM; from design development through construction, building commissioning and turnover stages for assigned capital projects. 

The Project Coordinator is a liaison between the client/user, consultants and the construction team and must balance client/user needs within project constraints, obtaining maximum cooperation between client/user groups, support departments, external agencies, consultants, and contractors. 

 
As a member of the Project Team, the Project Coordinator will manage the control, distribution, processing, and maintenance of all contract documents including plans, drawings, as-builts, change orders, detailed designs, TSB reviews, conduct site review for quality control and advise on project(s) schedule status.  The incumbent will develop processes and systems to ensure documents are reviewed and processed quickly and documents meet ministry standards. The Project Coordinator will also be responsible for Project reporting (PRS, PFMT), cash flow projections, monthly and weekly reporting on PDC consultant progress.
 

The Project Coordinator is a key member of the project team and supports the delivery of school projects to ensure they are delivered within scope, budget, time, and quality to client's satisfaction.
 

The primary responsibilities for the Project Coordinator include, but are not limited to:
 

• Support SPMs and PMs in planning, organizing, monitoring, and controlling construction projects from start to finish according to schedule, specifications and budget
• Prepare tender documents: RFQ, RFP for Consultant and Construction services
• Prepare contracts amendments and change orders and revisions to contractual agreements with consultants and contractors
• Coordinate Technical Services Branch design reviews and maintaining tracking sheets with outstanding issues
• Monitor and Control quality assurance on Construction Projects –sporadically including site visits.

Role Responsibilities cont'd...

• Sort and file construction administration documents according to established filing systems, locate and retrieve documents from files as requested and maintain records of filed and removed materials (SharePoint) 
• Ensuring design submissions, as-builts and Operational and Maintenance manuals received from consultants are recorded and properly filed
• Providing general information to stakeholders: consultants, contractors and regarding AI program rules, regulations, and procedures
• Reviewing and analyzing site reports to ensure that projects are progressing, and that issues and problems are addressed and resolved
• Preparing project cashflows, track invoices and expenditures
• Preparing correspondence, reports, statements, forms, presentations, applications, and other documents including responses to Action Requests, Ministerial inquiries, etc.as directed by SPM and PM
• Establishing and maintaining good working relations with coworkers, clients, consultants, and contractors to ensure open communication and consistent flow of information
   

The successful candidate will have:
 

• Considerable interpersonal skills for clear communication with Stakeholders: school jurisdictions, client ministries, consultants, and contractors within team concept.
• Technical knowledge to read and interpret contracts and contract documents.
• Detail oriented approach to documentation filing and archiving.

Please click on the link to review the job description for this position. 

Qualifications

Required:
 

• Two-year diploma in Engineering or related discipline PLUS 6 years of related experience

Equivalency: Directly related education or experience considered on the basis of:
 

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education

Assets:
 

• Certified Engineering Technologist (C.E.T) designation
• Knowledge of School Capital Manual and Education Act
• Knowledge of Disposition of Property Regulation 
• Knowledge of the Closure of Schools Regulation and Charter Schools Regulation 
• Knowledge of Contract Review Committee Mandate and Guidelines for the Acceptance of Bids 
• Knowledge of bidding and construction legislation and practices
• Familiarity with the Municipal Government Act 
• Familiarity with program requirements for learning facilities.
   

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This position is a Temporary, Full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).
 

Location: Calgary AB
 

Required Travel: 25 – 50%
 

Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.
 

Candidates with lesser qualifications may be considered at a lower classification and salary.
 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 
 

Links and information on what the GoA has to offer to prospective employees.
 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs.