Program Coordinator

Role Responsibilities

Reporting to the Manager, Special Projects, the Program Coordinator is responsible for providing technical assistance, advice, policy and process interpretations to the Branch, and Education and Childcare for the Modular Classroom Program (MCP).

The Program Coordinator is responsible to assist the Manager, special projects and the Project Managers in the delivery and implementation of school modular projects and is a liaison between the client/user, consultants, the construction team and the modular manufacturers and must balance client/user needs within project constraints, obtaining maximum cooperation between client/user groups, support departments, external agencies, consultants and contractors.

The Program Coordinator is a key member of the project team and supports the delivery of MCP and capital projects to ensure they are delivered within scope, budget, time, and quality to client's satisfaction and within safe working conditions. The Program Coordinator identifies resolution of contract deviations to ensure projects move ahead and on schedule and maintains effective communications and relationships with all clients and stakeholders.

The primary responsibilities for the Program Coordinator include, but are not limited to:

• Working with the selected manufacturer(s) and Technical Services Branch staff of Infrastructure is responsible for ensuring units comply with the performance requirements outlined in the RFP.
• Receiving and reviewing invoices for completed classrooms from the manufacturer and recommends payments are made by the program ministry.
• Providing technical expertise to ensure that projects are progressing and that issues and problems are addressed and resolved.
• Facilitating access to various resources to ensure that issues are identified and resolved.
• Reviewing Prep sheets for orders and project design to ensure that all construction and site requirements have been included, e.g. configuration layouts, site works and demolition.
• Coordinating manufacturing and delivery work being performed in order to minimize service disruptions.
• Performing frequent inspections of work area and site documentation to ensure all policies and procedures are being followed and all work is carried out as per quality time and safety regulations/specifications.
• Providing reports and briefings to the Senior Manager to update project status, provide cash flow projections and cost information.

The successful candidate will have:

• Negotiation Skills: ability to effectively explore alternatives and positions to reach outcomes that gain all parties support and acceptance.
• Communication Skills: ability to effectively present and clarify requirements, expectations, ideas and concepts to various audiences/stakeholders.
• Organizational Skills: ability to orchestrate multiple activities at once to accomplish results.
• Leadership Skills: creates and achieves results by engaging and influencing individual, group or departmental goals.
• Problem Solving skills: ability to develop and communicate solutions/responses to diverse user problems/requests.

The Job Description is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Creative Problem Solving: Focuses on continuous improvement and increasing breadth of insight: Asks questions to understand a problem.
• Drive for Results: Works to exceed goals and partner with others to achieve objectives: Plans based on past experience.
• Develop Networks: Works on maintaining close relations with all stakeholders: Identifies key stakeholder relationships.
• Build Collaborative Environments: Facilitates open communication and leverages team skill: Leverages skills and knowledge of others.

Qualifications

Required:

• Two-year technical diploma in Engineering Technology or a related field.
• PLUS six (6) years of related experience.
• Class 5 Driver’s License.

Equivalency: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

Assets:

• Strong working knowledge of Microsoft Suite, including Access and Project.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

This position is a Permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Calgary, Alberta

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Final candidates will be required to undergo a criminal records check (CRC).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP)  
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.