Facilities Coordinator

Role Responsibilities

This position is responsible for the operation and maintenance of an assigned building (or land) portfolio through the supervision of in-house staff members and/or the administration of Total Property Management (TPM) contracts, leases, Transportation Utility Corridor (TUC) agreements and/or Alberta Schools Alternative Procurement (ASAP) agreements. In addition to demonstrated leadership skills, the Facilities Coordinator requires significant business administration and technical expertise to ensure the assigned portfolio is operated and maintained in accordance with established standards and guidelines as well as meets client and program delivery requirements. Given that the role operates within government buildings and interacts with various stakeholders, it is essential that the incumbent can work in a politically sensitive environment as well as maintain neutrality regarding government stances and policies.

This position has a key role in planning and developing contract specifications, administering contracts and agreements and monitoring associated deliverables for compliance and quality assurance. The Facilities Coordinator also oversees the activities of service providers associated with various agreements and contracts (e.g., TPM, tenant services, leases, TUC) and/or supervises in-house staff members to ensure client and Ministry service delivery standards are met. 

The Facilities Coordinator works closely with clients, contractors, landlords, Ministry representatives and the public to ensure the assigned building (or land) portfolio is operated and maintained in a safe, cost-effective and efficient manner. Reporting to the Facilities Manager, this position functions within the parameters of applicable legislation, regulations, policies, directives and guidelines.

Role Continued

The primary responsibilities for the Facilities Coordinator include, but are not limited to:

• Supporting and coordinating events within government facilities. This includes liaising with internal and external stakeholders to ensure smooth execution of events while maintaining operational standards.
• Coordinating and administering operation and maintenance services to maintain asset value of the assigned portfolio.
• Overseeing and coordinating resources and programs to facilitate the safe, cost-effective, and efficient operation and maintenance of the assigned portfolio in accordance with established standards, guidelines, codes and legislation.
• Coordinating delivery of maintenance and tenant improvement projects for assigned portfolio that enhances asset value within the area; ensuring compliance with established standards, guidelines, codes and legislation.
• Providing leadership to facilitate provision of high quality and responsive operations and maintenance services for the assigned portfolio, ensuring buildings and facilities (or land) support requirements of clients and Albertans accessing government programs and services in safe, cost-effective and efficient manner.
• Coordinating the planning, delivery and evaluation of operations and maintenance services including project delivery associated with maintaining asset value for an assigned building (or land) portfolio.

The successful candidate will have well developed and demonstrated:

• Interpersonal relationship management skills to interact with diverse clients, contractors, landlords and stakeholders and develop solutions for issues involving various perspectives.
• Leadership skills including ability to champion progressive approaches to the maintenance of asset value and influence others to commit to innovative approaches.
• Problem solving and decision-making skills including ability to research and analyze information obtained from varied sources and develop solutions and recommendations for consideration of decision makers.
• Written and verbal communication skills, including ability to articulate technical issues and solutions for diverse audiences and prepare reports and correspondence in response to requests for information level (including requests originating from ministerial offices).
• Mediation and conflict resolution skills to resolve client, landlord, contractor and other complex issues.

Please click on this link to view the job description.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

Required:

• Two-year technical Diploma in a related field PLUS six years related experience.

Equivalency: 

• Related experience or education (e.g. related diploma) may be considered as an equivalency on a one year of experience for one year of education or vice versa.

Assets: 

• Experience with the Infrastructure Ministry and its operations, documents, policies and guidelines.
• Property management experience including building maintenance and operations, budgeting and accounting as well as health and safety.
• Project coordination and/or project management experience including contract and lease documents.
• Knowledge of relevant legislation, regulations, standards and codes (e.g., building electrical and mechanical systems and equipment standards, security, and emergency management guidelines, building and fire codes, Occupational Health and Safety Act and Freedom of Information and Protection of Privacy Act).

Notes

This position is a permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Calgary, Alberta.

Pre-employment checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check and academic verification.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

What the GoA has to offer:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.