Executive Support- Alberta Sheriffs Police Service

Role Responsibilities

The Executive Support provides senior‑level executive, administrative and operational support to ensure the effective functioning of the Office of the Chief. This role supports the Chief through high‑quality research, preparation of correspondence, briefings and coordination of executive business, often involving highly sensitive and confidential information. The position plays a critical role in enabling informed decision‑making, supporting organizational leadership functions and contributing to the successful establishment and ongoing operations. Exceptional judgment, discretion, initiative and the ability to manage competing priorities in a complex public‑safety environment are essential.

Key Responsibilities include:

• Support the Chief through research, preparation, review and coordination of correspondence and briefings, including identifying urgent or sensitive matters, compiling background materials, and preparing briefing binders for meetings and events.
• Manage the flow of executive business by initiating, assigning, tracking and monitoring correspondence, projects, approvals and special assignments on behalf of the Chief to ensure timely and coordinated responses.
• Provide comprehensive executive administrative support, including calendar management, scheduling of briefings and engagements, coordination of meetings and events, and preparation of agendas, minutes and action item tracking.
• Administer the Chief’s Office operations, including maintaining administrative systems and procedures, managing records, coordinating Access to Information Act (ATIA) and Protection of Privacy Act (POPA)  matters, and representing the office at administrative meetings as required.
• Oversee financial and organizational support functions, including administering the Chief’s Office budget, monitoring expenditures and forecasts, reconciling discrepancies, and coordinating contracts with bureau and branch administrators.
• Provide human resources administrative support, including acting as Workplace Administrator (WPA), supporting staffing processes, maintaining organizational charts and position documentation, and providing guidance and support to administrative staff across ASPS.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Agility – You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.

Drive for Results – You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.

Develop Self and Others – You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Build Collaborative Environments – You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.

Develop Networks – You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.

Systems Thinking – You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process.

Creative Problem Solving – You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

High School Diploma and four years progressively responsible related experience; or equivalent.

Directly related education or experience considered on the basis of:

• one year of education for one year of experience
• one year of experience for one year of education

Requirements:

• Demonstrated experience supporting senior executives in a politically sensitive public‑sector environment.
• Valid Class 5 Alberta Driver's License or equivalent.

Assets:

• Strong analytical and research skills to compile, synthesize, and summarize information and recommend practical administrative solutions.
• Experience with calendar management, scheduling of briefings and engagements, and coordination of meetings.
• Previous experience administering executive office budgets, reconciling expenditures and identifying and resolving financial discrepancies.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook and SharePoint.
• Strong computer skills and the ability to work effectively across multiple digital systems.
• Previous experience coordinating ATIA/POPA requests.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

• There is one (1) permanent (1-year), full-time, fully in-person position available
• Monday to Friday, 8:15am to 4:30pm
• Final candidates will be required to undergo a security screening
• Valid Class 5 Alberta Driver's License or equivalent is required
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What we offer:

• Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development – https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs