Disclosure Clerk

Role Responsibilities

Are you looking for a great opportunity to provide legal and administrative support for the prosecution of criminal and provincial offences? Do you thrive in a dynamic and collaborative work environment? The Alberta Crown Prosecution Service (ACPS) has an exciting opportunity for two Permanent Disclosure Clerk positions in their Calgary Rural and Regional Response Office (CaRRRO).

The Disclosure Clerk reports to the Regional Office Manager and is responsible for processing disclosure on files.

This position works within the guidelines established by the ACPS to provide a range of central support services to Crown Prosecutors and staff. This process of providing a complete file to an accused or defence counsel in accordance with legal requirements involves; scanning material and ingesting electronic documents, review for quality control, answering enquiries received in various communication formats. The incumbent makes decisions regarding the sensitivity of information in police reports and statements to determine whether that information must be redacted. Additional duties will include liaising with internal parties and external stakeholders, maintaining electronic legal files, completion and processing of all necessary documentation for court, records management, and performing other administrative duties that are required to ensure that Branch goals and objectives are met.

You may be exposed to highly sensitive and confidential information, which may be of a graphic nature that may have a strong emotional impact. Graphic material may include, but is not limited to, assault victim(s), autopsy photos, 911 audios and material relating to child abuse investigations.

Accuracy and attention to detail is extremely important in this position.

This position will work independently within the disclosure team to ensure adherence to Crown disclosure obligations under the law. There will be extensive contact with prosecutors, paralegals and legal assistants involved in the criminal prosecution process.

The ideal candidate will possess:

• Proficiency in Microsoft Office Suite.
• Excellent oral and written communication skills.
• Strong problem solving skills.
• Exceptional organizational skills and attention to detail. 
• Ability to work independently and as part of a team.
• Ability to work with stakeholders in a professional manner.
• Ability to work in a fast-paced environment, prioritize work and meet tight deadlines.
• The ability to work efficiently and effectively with a wide variety of people
• Strong working knowledge of office procedures and computer programs such as the Justice Online Information Network (JOIN), PRISM, Microsoft Office, Database programs and Adobe Pro.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility – Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments
• Drive for Results – Sets goals and prioritizes work to accomplish them.  Follows through on duties and tasks and reports on progress.
• Develop Self and Others – Desire to invest in the development of the long-term capability of self and others
• Build Collaborative Environments – Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• Develop Networks – Proactively builds networks, connects and build trust in relationships with different stakeholders
• Systems Thinking – Understands how work contributes to the achievement of departmental goals.  Anticipates changes in own area based on activities in other areas.
• Creative Problem Solving – Have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

One year related certificate in a related field such as Legal Administration, Legal Assistant, Criminology etc plus one year of related experience in Legal Administration or equivalent as described:

Directly related education or experience considered on the basis of:

• 1 years of education for 1 year of experience
• 1 years of experience for 1 year of education

Required:

• Experience working with Microsoft Office, and Adobe Professional is required. 
• Experience working in an Legal administrative role within an office environment is required 

 
Assets: 

• Experience working with JOIN, PRISM and Criminal E-file would be an asset.
• Experience working in a legal administrative role specializing in Criminal law is preferred.

In addition to your resume, please include a cover letter briefly outlining your criminal law experience (applications without the Cover Letter may not be considered).  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

These opportunities are located in Calgary.
The Hours of Work are 36.25 hours per week, Monday to Friday.

Final candidates for this position will be asked to undergo security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. 

This competition may be used to fill future permanent, temporary, full time and part time vacancies.
 

The Alberta Public Service is a great place to work!

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs
• Opportunity to participate in flexible work arrangements such as work from home and modified work schedule agreement.