Business Coordinator

Role Responsibilities

The Business Coordinator role is a key component to both the administrative structure and the effective and efficient operations of the Zone worksites. This administrative professional is responsible for the Business Unit’s productivity, efficiency, effectiveness, project administration and delivery in all aspects of administration for their assigned worksites and for assigned staff. Travel throughout the Zone is a requirement for this position. 

Position Responsibilities:
 

• Support to Directors/Managers - This position provides complex and confidential support to Directors and Managers. The position interprets and implements legislation/regulations and government-wide policies and procedures related to the administration of financial transactions, Human Resources, Facilities Management, Records and Information Systems to ensure accountability and handling of FOIP and Audit requests. 
• Leadership and Supervision of Administrative Team - The Business Coordinator is responsible for the provision of leadership to the administrative team(s) to ensure productivity, efficiency, effectiveness, project administration and delivery in all aspects of administration for their assigned worksites and assigned staff.
• Worksite/Program Administration - The Business Coordinator supports the Zone Leadership Team and staff to maintain the operations of the worksite(s) and staff they support by ensuring the administrative needs are identified and addressed by their team.
• Resource Management - The Business Coordinator supports the efficient use of resources and management in the strategic planning process by providing accurate year to date utilization reports, and tracking and analyzing future commitments and expenditures.
• Personnel - The Business Coordinator supports personnel processes and systems to ensure the efficient administration and support of the effective utilization of area human resources within the guidelines prescribed by the Collective Agreement, the Public Services Act, Human Resource Policies and Procedures, Zone Policy, Occupational Health and Safely Act, Regulations.
• Occupational Health and Safety - The Business Coordinator is not required to be an elected or appointed representative on the Joint Worksite Occupational Health and Safety Committee. There are, however, a number of functions that support management in the maintenance of an Occupational Health and Safety program that the Business Coordinator is required to support.

Please click on this link to view the job description for this position.
 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Below is a list of the APS Competencies to assist you:

• Agility: you will need to provide results in a complex, diverse and changing environment. 
• Drive for Results: you will work with your team to set goals and priorities and to deliver outcomes that are consistent with the direction of the department. 
• Develop Self and Others: you will drive by example a team culture that is focused on continuous learning and growth and encourage self-development through experience sharing.
• Build Collaborative Environments: you will establish and maintain business relationships with clients, encourage or facilitate discussions and build long lasting relationships.
• Develop Networks: you will seek out input from a wide range of internal and external stakeholders to solve complex problems and provide the best solutions.
• Systems thinking: you will consider the whole system when developing, evaluating and implementing process and technology change.
• Creative Problem Solving: Have the ability to assess options and implications in new ways to achieve outcomes and solutions.
   

Qualifications

Minimum Recruitment Standard:

High school diploma and four years of related experience. Supervisor experience 2yrs.

Equivalency: Directly related education or experience considered on the basis of:
 

• 1 year of education for 1 year of experience; 
• 1 year of experience for 1 year of education. 

The following will be considered Assets: The role requires a Business Coordinator with the following qualifications:
 

• Supervisory Experience: Administrative leadership skills are essential.
• Technical Expertise: Familiarity with 1GX/SAP systems and FSCD/PDD programs.
• Change Management: Ability to support direct reports during organizational changes.
• Administrative Knowledge: Understanding of records management, program administration systems (FSCDIS/CSS), internal communication systems, and OHS legislation.
• Legal Knowledge: Familiarity with various acts and regulations like the Financial Administration Act, Freedom of Information and Protection of Privacy Acts, Occupational Health and Safety regulations, and collective agreements.
• IT Proficiency: Skilled in Microsoft Office Suite, M365, and Adobe Pro.
• Human Resources Knowledge: Understanding of recruitment, leave management, and HR policies, including processes in 1GX and offline systems.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.
 

Notes

This competition may be used to fill multiple vacant positions. 

Position Details:

• Working Location: Calgary 
• Hours of work: 36.25 hours per week, Monday- Friday
• Travel may be required in this position throughout Calgary
• In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.
• Your cover letter and resume will be used as a screening tool to assess your written communication.

If a security screening is required;

• Final candidates will be required to undergo a security screening with Vulnerable Record check.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.