Administrative Lead

Role Responsibilities

Do you thrive in a challenging and dynamic work environment? Are you interested in developing and supporting a team and ensuring quality assurance? If so, then please consider applying for this position.

This position is a senior administrative role responsible for providing administrative services and support within the Community Corrections & Release Program Branch.

This includes inventory control, compilation of month-end financial reports and statistics,   maintaining systems to monitor budget and purchasing control, typing confidential documents of a sensitive nature, computer Site Coordinator and other complex work.

For this role, we are looking for a collaborative, agile, solution focused individual with strong communication skills and someone who is customer service orientated with strong administrative skills including a working knowledge of software applications.  This position requires strong communication skills, supervisory skills, and considerable organizational abilities in order to multitask and have the ability to deal with changing priorities.  Position requires independence and decision-making skills for handling of day-to-day administrative requirements, referring only circumstances of an unusual nature to their supervisor.  

Some of the key responsibilities of this positions include:
 

• Recruitment, training and coordination of Administrative Support 3 positions.
• Oversight and leadership of frontline district administrative support staff.
• Ensure continuity of quality assurance mechanisms throughout the district.
• Ongoing collaboration and development of networks within Corrections and other Justice partners.
• Identification and coordination of administrative resource needs in the district .
• Help plan and facilitate district administrative meetings.
• Team building.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Systems Thinking: Takes a long-term view towards organization’s objectives and how to achieve them.

Develop Networks: Makes working with a wide range of parties an imperative.

Drive for Results: Takes and delegates responsibility for outcomes.

Build Collaborative Environments: Collaborates across functional areas and proactively addresses conflict.

Agility: Identifies and manages required change and the associated risks.

Qualifications

Required:
 

• High School Diploma and three years of related experience in Office Management, Administrative Supervision, Operations Administration etc.
   

Equivalencies: Directly related education or experience considered on the basis of: 
 

• 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.
   

Assets & Preferences:
 

• Experience working with the government database systems such as ORCA, JOIN, CReF, 1GX, Bernie or similar will be considered as an asset.
• Working supervisory experience in managing the team would be considered asset.
• Proficiency with a variety of office equipment, computer programs - Word, Excel, and Outlook etc.
• Excellent keyboarding, data entry and communication skills (both written and verbal).
   

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

• This is one full time permanent position located in Calgary.
• Hours of Work: Monday to Friday, 36.25 hours per week (full-time).
• Office location: 10325 Bonaventure Dr SE, Willow Park Centre Calgary, AB
   

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. 

Links and information on what the GoA have to offer to prospective employees.
 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.