Administration Team Lead

Role Responsibilities

Are you looking for an opportunity to use your senior administrative skills in a fast paced and dynamic environment? Join us as our Administrative Team Lead for an opportunity to challenge yourself and advance your administrative career with the Government of Alberta!
 

Reporting directly to the Finance and Administration Unit Lead, this position is responsible for manpower administration and program support. The ideal candidate will exercise confidentiality, professionalism, flexibility and initiative. Exceptional organizational and time management skills will be crucial in ensuring the diverse administrative and operational needs of clients are provided in a consistent, accurate and timely manner. Communication, problem solving, interpersonal skills, attention to detail, and the ability to meet deadlines are skills that will be essential to your success in this multi-faceted role. 
 

Major responsibilities include manpower administration, general administration, and supervision of staff. With a focus on integrated and consistent delivery, these duties are expected for all program streams within the Region.
 

As an Administrative Unit Lead, your duties would also include but are not limited to:

• Providing expertise, support and assistance in the preparation of monthly manpower reports and expense forecasts.
• Running reports as required to support program needs.
• Ensuring work is completed in accordance with established policies, procedures and guidelines and in accordance with program delivery goals. 
• Managing and training staff on administrative, financial and human resource related processes.
• Supervising staff to ensure operational goals are met.
• Ensuring staff serve clients, the general public and stakeholders in a courteous, professional & timely manner.
   

The successful candidate will strengthen our team by building a collaborative work environment thru listening, sharing information, and accepting others' points of view in an open, honest, and non-defensive way. They will be a self-starter with a drive for results who possesses both a keen eye for detail and creative problem solving skills. 

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf. 

Qualifications

High School Diploma plus four (four) years related experience working with human resources, records management or client services.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year education.

Assets:

• Experience using Government of Alberta and ministry specific computer programs (eg: 1GX (SAP), EPS, Holman and various database platforms and records management systems).
• Strong skills in excel and forecasting.
• Knowledge of policy, procedures, agreements, regulations, and standard operating procedures.
• Experience as a supervisor or relevant role. 
• Excellent communication, organizational, supervisory and interpretation skills.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is a full-time temporary position, located in Calgary. 
 

This position works Monday to Friday, 8:15 AM-4:30 PM, 36.25 hours a week.
 

In your application, please include cover page detailing your interest, and role related experience. In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).
 

This position will require final candidates to undergo a security clearance. 
 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What we offer:

• Working for the Alberta Public Service - https://www.alberta.ca/about-the-alberta-public-service.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.