Sentence Administrator

Role Responsibilities

Do you have outstanding interpersonal and communication skills paired with exceptional attention to detail? Do you have a high degree of independence to be agile and thrive under pressure? If so, there is currently one opening at the Calgary Correctional Centre.

The successful candidate will be responsible for:

• Maintaining offender warrant files
• Comprehending and correctly interpreting legal documents, court (JOIN – Justice On-Line Information Network), and police (CPIC – Canadian Police Information Centre) data systems
• Preparing, managing and updating inmate legal files
• Complex sentence calculations, including Conditional Sentence Orders 
• Interpreting complex legal documents and dispositions prepared by the court to ensure lawful detention or release of an accused.
• Liaising with Sheriffs and Court stakeholders to coordinate the transportation of inmates to their court dates.
• Assisting internal and external stakeholders while applying the Freedom of Information and Protection (FOIP) Act
• Data entry within ORCA
• General administrative responsibilities

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

To be successful in this role and working environment, candidates must be able to demonstrate the following competencies:

• Creative Problem Solving - Ability to assess issues and implications, share knowledge and learnings while being open to new and different ways to approach ideas.
• Agility - Ability to prioritize competing workload pressures in an effective manner and contribute to the center/unit goals.
• Build Collaborative Environments - Establish meaningful relationships and work collaboratively with a variety of cross functional units including the Sentence Administration team, stakeholders and agencies in a professional manner. 
• Systems Thinking - Demonstrate and apply an understanding of the broader impact (internal and external) of the work completed by the Sentence Administration Unit.

Qualifications

Qualifications

• High School Diploma plus three (3) years of Sentence Administration related experience which includes administrative work, data entry, and/or legal administration.
• Preference will be given to those with post-secondary education in a related field (Criminal Justice, Legal Administration, Sociology, etc.). 

Equivalency
Directly related education or experience will be considered on the basis of:

• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education

Assets:

• Post-secondary education in Criminal Justice or Legal Administration
• Experience providing legal administration assistance.
• Experience reading and interpreting legal documents.
• Experience with Government systems such as JOIN, ORCA, or CPIC
• Experience with computer programs related to RCMP and Provincial Courts
• Safe-air Training

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

This is a temporary full-time position for one (1) year, located in Calgary, Alberta.

Hours of Work: 36.25 hours per week, Monday to Friday.

Work Location: 11808 85th Street NW, Calgary, Alberta T3R 1J3

If not already completed via previous employment within the department, the successful applicant will be required to attend a three-week paid training program held in Edmonton. The completion of this training program is mandatory.  

Final candidates for this position will be required to provide a Fingerprint Based Criminal Record Check. Any associated costs will be your responsibility, and you are only required to provide this check if requested. We cannot accept on-line Criminal Record Checks, from a non-Policing Agency.

Public transportation to the Centre is limited and the successful candidate is required to have access to reliable transportation. Parking is available.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
•  Positive workplace culture and work-life balance.
• Leadership and mentorship programs.