Administrative Supervisor

Role Responsibilities

Are you ready to make a meaningful impact? The Ministry of Children and Family Services – North Region is looking for a collaborative and motivated individual to take on the vital role of Administrative Supervisor. If you are looking for a challenging and exciting opportunity where your administrative expertise supports meaningful, people focused work, look no further and apply!

In this key position, you will contribute to the success of financial operations and administrative functions across diverse child intervention programs while fostering growth and development within your team. 

Reporting to the administrative team lead the administrative supervisor will be at the centre of a fast-paced, purpose driven environment that relies on oversight, sound judgment, exceptional attention to detail and seamless coordination of work.

The position will support not only a team of administrative professionals but, collectively, this work addresses the administrative needs of child intervention practitioner’s, supervisors and managers in alignment with accepted administrative timelines, policies and procedures.

Your focus will be to provide leadership and guidance to a team of administrative professionals across multiple sites and ensure efficient operation of the team’s workflow, through mentorship, training and promoting staff development.

You will be responsible for financial oversight of multiple child intervention programs and services in compliance with existing provincial and regional financial policies and procedures, as well as providing technical and support services. 

If you’re passionate about making a difference, supporting others, and driving operational excellence, we encourage you to apply!

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:  https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Creative Problem Solving: Ability to gather information from varied sources, analyze and interpret information to formulate reports and make decisions related to case planning.
• Agility: Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.
• Drive for Results: Demonstrates ability to gather, integrate and interpret complex information sets and accomplishes goals and priorities in order to deliver outcomes consistent with departmental objectives and directives. Excellent analytical, assessment and critical judgement skills.
• Building Collaborative Environments: Ability to work cooperatively and collaboratively with a variety of teams within the workplace, community, and other Government ministries/agencies to meet client and ministry goals and objectives.
• Developing Networks: Ability to interact positively, build relationships and work effectively with others.
• Develop Self and Others: Ability to invest in the development of long-term capability of yourself and others.

Qualifications

Minimum Recruitment Standards:  High School Diploma and three years of related experience.

Equivalency: Directly related experience or education considered on the basis of: 

• One year of experience for one year of education or one year of education for one year of experience.
  
  

Preference will be given to candidates with: 

• Proficiency in the use of Microsoft office and M365 products.
• Familiarity with Ministry financial programs and IT systems such as 1GX and Bernie.
• Extensive knowledge in all aspects of budget, financial planning and monitoring.
• Extensive Expenditure Officer Authority knowledge to accommodate worksite and/or client expenses
• Supervisory experience in an administrative role and In-depth knowledge of HR practices and procedures (training and onboarding new staff)
• In-depth working knowledge of the Ministry information and financial payment systems including but not limited to: CYFS, CMAS, CICIO, BERNIE, 1GX, Concur, EPS and CYIM
• Knowledge of the Child, Youth and Family Enhancement Act

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.  Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of Work: This position works Monday to Friday, 36.25 hours a week

Location: Preference will be given to candidates that currently reside or are interested in relocating to the below-noted locations.

• 1 permanent position – Bonnyville, St. Paul, Cold Lake
• 1 temporary position – Westlock, Barrhead, Athabasca
  
  

Relocation may be considered for those willing to relocate to the North Region. 
 

Role Requirements: 

• This role requires you to have a valid Class 5 Driver's License and access to a reliable vehicle. As such, regular onsite visits are a requirement of this position.

Application Requirements:

• Complete all pre-screening questions.
• A cover letter outlining why you are applying to this role and how your experience relates to the qualifications is required.
• In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 – June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.
• Candidates will require a clear Criminal Record Check and Intervention Record Check (if applicable) to be considered for the role (if not currently in the Child Intervention Delivery Services Branch).
• Please be advised that your current supervisor and manager will be contacted as references.

The final candidate for this position will undergo appropriate pre-employment checks and provide suitable security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.