Disclosure Coordinator-Edmonton

Role Responsibilities

Looking to take the next step in your career, this may be the opportunity you’ve been waiting for! 
 

As a Disclosure Coordinator you will be responsible for reviewing and analyzing child intervention files to identify responsive records under authorized requests for disclosure.  You will be handling confidential child intervention files that requires a high degree of confidentiality and accuracy in accordance with legal and statutory requirements.
 

The successful candidate will be reporting to the to Team Lead of Disclosure & Legal Supports (DLS), within the Office of the Statutory Director, this position works as part of a team to assist the Ministry in the disclosure of child intervention records, as appropriate under the Child, Youth and Enhancement Act (CYFEA) and the Freedom of information and Protection of Privacy Act (FOIPP).

You will be managing a high volume of records and documents, both in electronic and paper formats, and collects, images, reviews, redacts, discloses child intervention records, with respect to the privacy and security requirement of the FOIPP and CYFEA Act and to ensure compliance with legal timelines in accordance with applicable law, policies, and the framework of the law.
 

You will ensure that all records required for production in litigation claims, class action settlements, fatality inquiries, and other requests for records have been accurately reviewed and appropriately redacted to protect legal and statutory privileges. This position plays a key role in locating, retrieving, imaging, auditing, vetting, redacting, reviewing, providing feedback on the redaction work, and disclosure of the completed work.

Main responsibilities include but not limited to:

•    Records Selection, as in locate and retrieve electronic child intervention records in various electronic systems such as Child Intervention Case Information Online (CICIO), Child and Youth Information Management (CYIM), and Documentum.
•    Vetting Records.
•    Audit imaged records for integrity and accuracy and upload into Documentum.
•    Scan, Audit, Track and return the records to their source when required.
•    Prepare correspondence and filing confirmations of the disclosure in Documentum.

Please click on this LINK to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf
 

•    Drive for Results -Knowing what outcomes are important and maximizing resources to achieve results that are aligned with goals of the organization while maintaining accountability to each other and stakeholders. 
•    Develop Self and Others – A commitment to lifelong learning and the desire to invest in the development of the long -term capability of yourself and others.  Openness to on-going professional development. 
 

Qualifications

University graduation in a related field; (such as Social Sciences, law/legal assistant, FOIP Certification) or equivalent as described below. 

Equivalency: Directly related education or experience considered on the basis of:

•    1 year of education for 1 year of experience.
•    1 year of experience for 1 year of education.

Preference will be given to those who have experience in:

•    Record Management.
•    Strong organizational skills, with ability to manage multiple, diverse, complex and sensitive assignments within fixed timelines.
•    Overall awareness of Ministry legislation and regulations. 
•    Developing, evaluating, implementing policy initiatives, programs and services.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards
 

Notes

Hours of Work: 

36.25 hours per week, Monday to Friday: 8.15am to 4.30pm  
 

Locations: 

This position must be in Edmonton. Sterling Place Building, 9940 106 St, Edmonton, AB T5K 1C4
 

•    If a security screening is required;
•    Final candidates will be required to undergo a security screening.
•    Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
 

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca
•    Management Employees Pension Plan (MEPP) - https://www.mepp.ca
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
•     Positive workplace culture and work-life balance
•     Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
•    Leadership and mentorship programs