Administrative Coordinator

Role Responsibilities

Working within a framework of program policies, and under the direction of the Business Unit Manager, the Administrative Coordinator ensures that the administrative activities and resources of the program are utilized appropriately to ensure that processes are in place for clients to receive their Cost-Share Exemption applications in a timely manner.

The Administrative Coordinator coordinates the activities of a multi-sector administrative team and oversees the cost share exemption program in addition to the following responsibilities;

Administers/Oversees the Cost-Share Exemption Program:
•    Receives cost-share applications, processes for completeness, determines program eligibility, and responds to applicants.
•    Reviews Cost Share appeals and makes recommendations for approval/denial during administrative reviews.

Program Resolution Management:
•    Effectively resolves issues brought forward by clients, authorizers, and vendors in accordance with current program policies and procedures.

Supervision:
•    supervises administrative staff in accordance with good supervisory practices and consistent with HR policies and the collective agreement to ensure timely recruitment, development, and retention of service-oriented work units.

Administrative/Technical:
•    Ensures that current administrative processes are enhanced and/or maintained to meet the changing needs of the program consistent with effective office practices, and departmental procedures to facilitate the administrative and technological needs of the program.

If you are ready to seize this exciting opportunity to make an impact within the Pharmaceutical & Supplementary Benefits division, please apply today, we would like to meet you!

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

•    Agility - Proactively incorporates change into processes, Creates opportunities for improvement Is aware of and adapts to changing priorities. Remains objective under pressure and supports others to manage their emoti ons, Proactively explains impact of change on roles, and integrates change in existing work. Readily adapts plans and practices. 
•    Drive for Results - Works to remove barriers to outcomes, sticking to principles, Forecasts and proactively addresses project challenges. Removes barriers to collaborate and achievement of outcomes. Upholds principles and confronts problems directly. Considers complex factors and aligns solutions with broader organization mission.
•    Systems Thinking - Takes a long-term view towards organization's objectives and how to achieve them. Takes holistic long-term view of challenges and opportunities. Anticipates outcomes and potential impacts, seeks stakeholder perspectives. Works towards actions and plans aligned with APS values.
•    Creative Problem Solving - Works in open teams to share ideas and process issues. Uses wide range of techniques to break down problems. Allows others to think creatively, voice ideas and brings the right people together to solve issues. 
•    Build Collaborative Environment - Involves a wide group of stakeholders when working on outcomes. Involves stakeholders, shares resources and positively resolves conflict through coaching and facilitated discussion. Uses enthusiasm to motivate and guide others. Acknowledges and works with diverse perspectives for achieving outcomes. 

Qualifications

One-year certificate in a related field plus two years related experience; or equivalent as described.

Equivalency: Directly related experience or education considered on the basis of one year of experience for one year of education or one year of education for one year of experience.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

A cover letter outlining how your experience relates to the qualifications of this role is required.

Notes

This competition will be used to staff ONE Full time Permanent position.

Hours of Work:
7.25 hours daily/ 36.25 hours weekly, Monday to Friday

Location:
ATB Place North, 10025 Jasper Avenue, Edmonton, Alberta. 

Other information: 
•    This position maybe used to fill future vacancies across the Government of Alberta, at equal or lower classification and salary. 
•    Top candidates may be required to undergo security screening

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.